Office Manager

About the Role

The Office Manager for Marqeta's Poland branch will oversee day-to-day office operations, vendor relationships, and executive support. This part-time role is based in Warsaw and requires 20 hours per week: 8 hours per day on Tuesday and Thursday in the office, and 4 hours virtual (days/times to be agreed). What You'll Do

• Plan, manage, and execute a variety of events (offsites, team meetings, meals, parties, catering etc.) within a set budget.
• Oversee and manage all office operations and procedures including liaising with vendors, ordering supplies, coordinating inbound and outbound deliveries, managing stock levels.
• Manage the relationship between WeWork reception and our office, point of contact for any questions/issues relating to the office.
• Promote WeWork events to the team.
• Manage the office budget.
• Liaise with the Workplace team to ensure continuity throughout Marqeta offices (ensuring policies and procedures are adhered to).
• Coordinate with the IT department on all office equipment and manage relationships with vendors and service providers.
• Provide general support to visitors.
• Ensure the fire and emergency plans are up to date and first aid kits are fully stocked.
• Address employees queries regarding office management issues (e.g. stationery, hardware, travel arrangements).
• Handle various projects as they arise, even unexpectedly.
• Participate in team meetings as required.
• Point of contact for Executive Team members when visiting the Warsaw office and liaise with their Executive Business Partners to help arrange their schedules.
• Support Staff Recruiter with onboarding (setting up access passes, office tours, new hire kits). What We're Looking For
• An entrepreneurial mindset coupled with a strong work ethic.
• Self-motivation, excellent organization, and a proactive approach.
• Flexibility and comfort in a fast-paced, high-intensity, yet informal startup environment.
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Experience with Google Suite and Slack.
• Ability to work independently and as part of a team.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.
• Fluency in English and Polish. Compensation & Benefits When determining salaries, we consider several factors including, but not limited to, skills, prior experience, and work location. The new-hire base salary will be discussed during the offer process. Typical Process
• Application Submission
• Recruiter phone call
• Hiring manager video call
• Virtual “Onsite” consisting of 4-5, 45 min calls
• Offer