Office Manager (Long Island)

Company Description

Are you a natural people person who thrives in a fast-paced environment? Do you enjoy building relationships, solving problems, and being the go-to person when things need to get done?

We're looking for an energetic, approachable, and highly organized Office Manager to become the heartbeat of our East Coast offices. Whether you've worked in office management, hospitality, customer service, retail leadership, executive support, or another people-focused environment, we want to hear from you.

You don't need aviation experience. What matters most is your attitude, professionalism, and ability to create an exceptional experience for everyone who walks through our doors.

If you're proactive, enjoy taking ownership, and naturally step up as a leader within a team, this could be the perfect opportunity for you.

WHO IS AIR CHARTER SERVICE

Air Charter Service (ACS) is a leading aircraft charter company that provides passenger and cargo aircraft charters worldwide.

To put it simply, we are the middle person between the clients and the operator. Our Sales Consultants manage the full travel/sales cycle so all our clients have to do is fly! Our clients consist of high-net-worth individuals, CEOs, celebrities, the rich and famous, and many more!

With offices across the globe, including North America, South America, Europe, CIS, Africa, the Middle East, Asia, and Australasia, ACS offers personalized charter solutions using local knowledge.

ACS is a rapidly growing company, generating over $1 billion in revenue and arranging more than 25,000 charter flights annually.

Job Description

A DAY IN THE LIFE

• Overseeing daily office operations and ensuring the office runs efficiently
• Managing facilities, maintenance requests, office vendors, and building relationships with property management
• Coordinating office supplies, equipment, inventory, and workplace resources
• Reviewing and processing office-related invoices, utility bills, and vendor expenses
• Supporting budgeting and expense tracking activities
• Coordinating travel arrangements for employees and visitors
• Assisting the finance team with invoices, expenses, and administrative processes
• Supporting company meetings, events, and employee engagement initiatives
• Providing administrative support to our Manhattan and Boston offices
• Acting as a trusted resource for employees, visitors, and business partners
• Taking ownership of special projects and improving office processes where opportunities arise

Qualifications

• WHAT DO WE LOOK FOR

• 2-3 years of experience in office management, administrative support, operations coordination, hospitality management, customer service leadership, or a related field

• Previous leadership experience with the ability to motivate, support, and work effectively with a team

• Naturally organized with exceptional attention to detail

• Positive, professional, and approachable

• Excellent verbal and written communication skills

• Strong relationship-building skills and the ability to work with colleagues, vendors, and external partners at all levels

• Comfortable managing multiple priorities in a fast-paced environment

• Able to work independently while collaborating effectively across teams

• Proactive, resourceful, and confident when solving problems

• Skilled at anticipating needs and staying one step ahead

• Team-oriented and willing to support the wider business wherever needed

• Strong organizational, multitasking, and prioritization abilities

• Proficient in Microsoft Office, including Outlook, Excel, Word, and Teams

• Willing to travel within the East Coast

Additional Information

PAY AND BENEFITS

• $70K-80K USD salary
• 20 days of PTO for each year plus paid sick time
• 12 paid public holidays
• Additional paid leave for your birthday, wedding, moving, holiday shopping and more!
• Affordable health, dental and vision insurance plans
• 401K retirement savings plan with generous employer match!
• Life insurance
• Paid maternity and paternity leave Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

WHAT ARE THE NEXT STEPS?

Submit your resume to us today and a member of our recruitment team will be in touch!