Office Manager

Job title: Office Manager

About the Role The Office Manager supports the Terminal Manager and main office staff with a focus on administrative leadership, payroll oversight, and operations coordination at the Fairless Hills terminal. This role helps drive administrative efficiency and regulatory compliance for the site.

What You'll Do

• Lead a small administrative team (2+ positions) at the terminal.
• Prepare departmental correspondence, reports, records, and forms for the main office.
• Oversee payroll accuracy and related salary functions at the terminal.
• Ensure office materials and supplies are adequate; maintain electronic and hardcopy filing systems.
• Complete HR forms and documentation as needed; maintain Outlook calendars and schedule meetings.
• Maintain personnel contact lists and organization charts; manage office accounting processes.
• Track and maintain vessel operations KPIs; assist with customer interactions, site visits, and contract reviews.
• Assist with environmental and regulatory compliance tracking; contribute to new business operational planning and setup.
• Coordinate with IT on network issues and IT initiative compliance; oversee terminal network communications and data retention on company drives.

What We're Looking For

• High school diploma or GED with 3+ years of administrative support experience.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Access; ability to work in a networked environment.
• Experience with payroll systems and supervising employees in a terminal environment.
• Valid driver’s license with satisfactory driving record; willingness to use personal and/or company vehicle.
• Ability to obtain/meet requirements to enter foreign trade zones (background checks by U.S. Coast Guard and DHS; TWIC).
• Drug screen and complete background check after offer.
• Strong judgment, prioritization, teamwork, and communication skills; ability to handle sensitive information and work under pressure.
• Flexibility for overtime; basic math skills; attention to detail and process improvement.
• Regular attendance; ownership and accountability for commitments; ability to manage multiple administrative roles.
• Associate’s degree in Business Administration, Office Administration, or Administrative Assistant.
• Preferred: Certified Administrative Professional; experience in chemical, refining, terminal, or pipeline industries.

Nice to Have

• Certified Administrative Professional (preferred).
• Experience in chemical, refining, terminal or pipeline industries (preferred).

Compensation & Benefits

• Salary is commensurate with experience and skill sets; no specific range provided in posting.