Office Manager

Job title: Office Manager

We are seeking a responsible and organized Office Manager to join our team in Warsaw, supporting day-to-day office operations, administrative duties, and coordination of events and vendors. This role ensures a smooth, well-maintained office environment and serves as a point of contact for staff, visitors, and external partners.

What You'll Do

• Provide general reception/front-desk duties
• Oversee and support all administrative duties in the office to ensure smooth operation
• Provide daily support to other administrative functions
• Manage business trip processes and requests
• Handle office and food supplies
• Manage outgoing and incoming mail/courier shipments
• Manage office access (access control system, access cards, and parking spots distribution)
• Oversee office floor cleanliness and maintenance
• Support corporate and office events
• Coordinate visitors/guests; welcome and provide information
• Manage conference room reservations and meeting spaces
• Source and maintain relationships with vendors and service providers

What We're Looking For

• Bachelor’s degree or higher
• Minimum 1 year of experience in office management
• Proficient in Polish, English and Russian
• Strong proficiency in MS Outlook, Word, Excel, and PowerPoint
• Good organizational skills, accuracy and attention to details
• Easy to deal with, positive, can-do attitude
• Excellent communication skills
• Open to flexible working hours arrangements

Compensation & Benefits

• Private health insurance - Luxmed
• Cafeteria platform
• All global benefits practices such as additional paid days off depending on seniority, anniversaries
• Welcome pack
• Team building events
• Drinks and snacks available in the office
• And many other advantages which could be offered by fast-growing company