Office & IT Coordinator

Office & IT Coordinator

Role Overview As IT & Office Coordinator, you keep the office running like a well-oiled machine. From coordinating facilities and helping colleagues with first-line workplace support, to guiding smooth onboarding and offboarding. You’ve got it covered. And of course, you keep everything neatly documented and audit-ready along the way.

Key Responsibilities

• Coordinate day-to-day office operations (facilities, vendors, maintenance, supplies) & IT support

• Provide first-line IT support and manage onboarding/offboarding, including setups, troubleshooting, access, and asset tracking

• Support health & safety and compliance through inspections, documentation, and ensuring emergency readiness

• Maintain accurate records and audit-ready processes by managing inventory, documentation, and deadlines

• Oversee office governance and ensuring clear communication and follow-up

• Welcome visitors and support management with administrative tasks such as meeting prep, scheduling, and travel arrangements

• Manage office supplies and purchasing, invoices, and support budget tracking and cost efficiency

• Skills & Qualifications

• English fluency as well as an excellent command of Dutch or French (speaking, writing, reading).

• 3-5 years experience in an office and facilities coordination or a similar operational role.

• Able to work independently, works well under pressure, good at prioritizing, and able to juggle multiple requests at once

• O365 literate; knowledge of Word, Excel, Powerpoint, PowerApps, PowerBI

• You are comfortable with basic IT/workplace tools and asset tracking; able to fix common user issues

• Strong attention to detail when it comes to documentation, processes, and confidentiality.

What you can expect from us:

• At Zurich Benelux, we recognize the value that experienced professionals bring to our organization. We offer a dynamic and supportive work environment where your expertise will be valued and your career aspirations supported. Join us and take advantage of:
• Competitive compensation and comprehensive benefits package.
• Opportunities for professional growth and development.
• A collaborative and inclusive corporate culture.
• The chance to make a significant impact within a leading global insurance provider.