Office & Facilities Manager

About the Role We are seeking an Office & Facilities Manager to be the heartbeat of our San Diego office, balancing professionalism with a positive, can-do spirit. The role is the go-to connection point for employees, vendors, and clients, ensuring a welcoming, organized, and efficient workplace that supports the company’s goals. What You'll Do

• Serve as the first point of contact, professionally and warmly welcoming all clients, vendors, and employees.
• Maintain office cleanliness and organization, ensuring supplies (kitchen and office) are well-stocked at all times and displayed in a tidy manner, and office equipment is in good working order.
• Oversee all daily office operations, including opening/closing routines, compliance with health and safety standards, and enforcement of security protocols.
• Daily process and/or distribute incoming mail and packages to appropriate individuals.
• Prepare conference rooms for client meetings, team events, and employee gatherings.
• Manage all local meeting logistics for leadership and clients as applicable (i.e. meals, hotels, ground transportation, airfare, reservations, etc.)
• Coordinate travel logistics for employees and leadership as required.
• Support team members with administrative, accounting, and operational requests.
• Partner with Accounting to manage bill payments, process reimbursements, and resolve discrepancies.
• Decorate the office with seasonally appropriate and tasteful decor.
• Assist HR with coordinating office What We're Looking For
• The ideal candidate is the go-to connection point for employees, vendors, and clients.
• You love details, thrive in a fast-paced environment, and communicate with confidence.
• You’re energized by problem-solving, multitasking, and creating an office vibe where people enjoy working.