About this role
LighthouseAI
This is a full-time in office position in Narberth/Penn Valley, PA.
Working Hours: Monday-Friday 8am - 4:30pm
Essential Duties and Responsibilities:
Office Assistant
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Document Management
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Organize and maintain physical and digital files, ensuring accurate and efficient record-keeping.
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Shred confidential and outdated documents in compliance with company policies.
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File and retrieve documents as needed.
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Process incoming mail for project managers, including opening, scanning, and uploading documents.
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Convert files to different formats as needed (Adobe PDF, etc.).
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Maintain and update the client database (Lighthouse – Document Repository).
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Mailroom and Office Support
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Serve as a backup for the mailroom, handling tasks in the absence of designated staff and assisting with mail related requests.
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Prepare and coordinate mail drops and deliveries through UPS, USPS, and FedEx.
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Receive and distribute incoming packages and correspondence efficiently.
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Assist with conference-related shipments and other special projects as assigned.
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General Office Tasks
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Perform light housekeeping duties, such as breaking down and disposing of boxes to maintain a clean and organized workspace.
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Lift and move items up to 40 lbs as required for shipments, office organization, and supplies management.
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Support various administrative functions as needed based on business requirements.
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Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company and/or it’s clients.
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Administrative Duties:
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Take on additional responsibilities and tasks as determined by the evolving needs of the company and its customers.
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Support front office and office manager duties as needed
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Demonstrate flexibility and a proactive approach to meeting dynamic organizational goals.
Qualifications
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2+ years of office administration or document management experience.
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Previous experience in a law firm is preferred but not required.
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Proficiency with Microsoft Office Suite, Adobe PDF, and document management systems/databases.
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Strong organizational skills with attention to detail and accuracy.
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Effective written and verbal communication skills; ability to handle confidential information professionally.
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Flexible, proactive, and able to manage multiple priorities in a fast-paced environment.
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Ability to lift up to 40 lbs and perform light housekeeping/office support tasks.
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Compenstion: $24/hour
Benefits
- Health, Dental, Vision Insurance
- STD, LTD, Life Insurance
- 401(k)
- 10 Paid Holidays
- 3 weeks PTO annually