Office Assistant - Kitui

Office Assistant - Kitui

• Job Type Full Time
• Qualification Diploma
• Experience 1 year
• Location Kitui
• Job Field Administration / Facilities

Overview

• An Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties.

Key Responsibilities

• Office & Administration Support

• Ensure the office is clean, well-organized, and fully functional

• In charge of office security, custodian of office keys

• Provide support in organizing company events and activities

• Provide Quality Customer Service to staff and walk-in guests

• Support with the coordination of travel logistics for staff and other guests as instructed by the Office & Procurement Manager e.g. booking of flights, taxis, and hotels for staff accommodation

• Managing Courier Services - sending and receiving mail and parcels

• Regular monitoring of relevant supplies to ensure no stockout.

• Perform other administrative duties as assigned by management

• Ensures that all incidents are reported

• Petty Cash Management

• Daily update of the petty cash tracker, receipts filed, both in soft and hard copies

• Ensuring that office expenses are within budget

• Ensure all spending is within the organization's policies

• Ensuring there is no discrepancy between the cash at hand and the records

• Weekly submission of spent petty cash

• Timely request for petty cash replenishment

• Procurement

• Support local procurement in coordination with the OPM

• Support with the sourcing of potential service providers as needed

• Support the timely submission of vendor invoices and vendor payments as needed

• Inventory management

• Ensure asset trackers are up to date, and all assets are tagged and accounted for

• Conduct monthly assets verification through physical stock count

• Timely reporting of loss or damage of any of Give Directly’s property

• Support the issuance, replacement, and clearance of field/office equipment to staff

• Desired Qualifications

• Minimum of a Diploma in Business Management, or a related field.

• Minimum 1 year of experience in office management in a fast-paced environment.

• Strong problem-solving and organizational skills.

• Proficient in the Microsoft Office suite.

• Deep familiarity with Kitui County

• High integrity, empathy, and alignment with GiveDirectly’s values.

• Excellent verbal and written communication skills.

• Demonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentality.

• Fluency in Kamba is required.

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