Office Assistant

Office Assistant at Energy Market and Rates Consultants Limited (EMRC)

EMRC are independent consultants providing energy market, regulatory, techno-economic and financing advice for electricity, renewables and gas sector clients globally.

Our team is helping to deliver reliable access to affordable energy in different ways through all our projects

Office Assistant

• Job Type Full Time
• Qualification BA/BSc/HND
• Experience 1 - 3 years
• Location Abuja
• Job Field Administration / Facilities

Your Role:

• Welcome visitors and direct them to the appropriate staff, answer and route phone calls; take clear messages, keep the reception and general office area neat and presentable.
• Type letters, memos, reports and other basic documents, photocopy, scan, print and bind documents as required, maintain both physical and electronic filing systems in an orderly manner.
• Take responsibility for buying all office provisions (water, tea, coffee, cleaning items, snacks, etc.), monitor and replenish office stationery and consumables before they run out, keep simple records of purchases and submit supporting receipts to the accountant.
• Go on all official office errands (banks, regulators, clients, vendors, courier services, etc.) assigned, ensure documents are delivered and returned promptly, with proper acknowledgements where needed.
• Assist in booking and confirming meetings and appointments, arrange meeting rooms and prepare basic meeting materials (attendance sheets, printouts, files), provide refreshments for meetings where required.
• Organize all office trips (local and out-of-town) for staff and management as directed.
• Support in booking flights, hotels, transport and preparing travel itineraries, follow up with vendors (travel agents, hotels, drivers) to ensure smooth logistics.
• Work closely with the Head of Finance & Admin and the Accountant on basic admin/finance tasks, submit and file receipts, invoices and payment support documents, assist with petty cash disbursement and recording under supervision, help chase internal approvals and signatures on documents.
• Maintain visitors' register and incoming/outgoing mail records, keep updated contact lists for clients, suppliers and key stakeholders, maintain simple asset and equipment registers where required.
• Report faults (light, AC, internet, printer, etc.) immediately to the appropriate person, liaise with cleaners and other support staff to ensure a clean and orderly office.
• Handle official information and documents with strict confidentiality, maintain a courteous, respectful and professional attitude at all times.

Your Profile:

• At least HND in Business Administration or any relevant discipline.
• 1-3 years of experience in office administration.
• Basic computer skills (MS Word, Excel, emailing, scanning/printing).
• Excellent attention to detail, reliability, and integrity.
• Strong communication and interpersonal skills, with the ability to work cross-functionally.
• Willingness to run errands and handle both office and field tasks as needed.
• Excellent interpersonal skills with proven ability to collaborate.
• Strong organizational skills and attention to detail.
• Must be independent in thinking and in carrying out activities with minimal supervision.
• Good written and verbal communication skills.
• Quantitative, attention-to-detail, problem solving and analytical skills.
• Ability to build collaborative relationships across technical and non-technical teams.
• Ability to demonstrate commitment to ethical standards and high level of integrity.
• Self-motivated, disciplined, and able to work independently.
• Personal drive and positive work ethic to deliver results within tight deadlines and in demanding situations without compromising on quality and ethical standards and values.