Office Assistant

Office Assistant

City of Savage

Savage, Minnesota, United States

$23-$31/hr Onsite Part Time

Responsibilities

• answering phones
• greeting visitors
• entering data

Requirements

• High school diploma or equivalent and at least one year of related customer service and office support experience

• Microsoft Office experience required

• Technical tools mentioned

• Microsoft Word

• Microsoft Outlook

• Microsoft Excel

• Microsoft Teams

• Microsoft SharePoint

• Microsoft PowerPoint

• About the Department

• The City of Savage is now accepting applications for a part-time Office Assistant position to work at the front desk of City Hall, providing excellent customer service and general office support. Job duties include routine clerical functions such as answering phones, greeting visitors, entering data, and maintaining and reviewing documents and records.

• This is a fully on-site position working 21.5 hours per week. Regular work hours are 8:00 a.m. to 4:30 p.m. on Monday and noon to 4:30 p.m. on Tuesday, Wednesday and Thursday. Seeking candidates who have the flexibility to occasionally cover other daytime hours during the week with advance notice. Position includes pension benefits and paid time-off.

• Anticipated Hiring Range: $23.48 to $25.40 per hour.

• Full 2026 Pay Range: $23.48 to $30.93 per hour.

• Position Duties

• Answer phones and greet visitors, including directing callers and visitors, answering common questions, and providing information.

• Inventory and requisition office supplies.

• Open, date stamp, sort, and distribute incoming mail including deliveries; prepare bulk mailings and meter outgoing mail.

• Receive and receipt payments, fees and/or departmental deposits; maintain and balance cash drawers; maintain cash controls according to established procedures.

• Perform data entry and maintain records in computerized databases.

• Draft office communications including letters, reports, permits, licenses, and related materials.

• Copy, compile, distribute, and file paperwork and records.

• Coordinate calendars, schedule meetings and provide other administrative support to staff within the Administration Department, as assigned.

• Process a variety of applications, licenses, permits, invoices, documents, and forms; maintain appropriate files and reports.

• Assist with election operations by answering voter questions, organizing supplies, and backing up absentee voting staff as assigned.

• Performs other related duties, as apparent or assigned.

• Minimum Qualifications

• High school diploma or equivalent, and at least one year of related work experience involving customer service and office support.

• Desirable Qualifications

• Prior work experience as an organization’s “first-point-of-contact” for customers and the public.

• Prior work experience involving Minnesota elections.

• Ability to speak a second language, in addition to English, that is commonly found in the community.

• Other Qualifications

• Walking/Standing

• Sitting

• Standing in one place

• Climbing

• Pulling/Pushing

• Crawling/Kneeling/Squatting

• Bending/Stooping

• Twisting/Turning

• Repetitive Movement

• Lifting waist to shoulder

• Lifting knee to waist

• Lifting floor to knee

Benefits

• Position is eligible for paid holidays, sick and vacation time. This position is eligible for the Public Employees Retirement Association (PERA) pension plan.

• Supplemental Questions

• 01 Do you have a high school diploma or equivalent?

• Yes

• No

• 02 Which of the following best describes your work experience in an administrative or office support position?

• Less than 1 year of experience

• 1 to 3 years of experience

• More than 3 years of experience

• 03 Which of the following do you have prior work experience with? (Select all that apply).

• Answering a main phone line and transferring calls.

• Greeting visitors, both scheduled and unscheduled.

• Receiving mail and packages and routing them to the correct person or department.

• Receiving payments and receipting them into company software.

• Operating printers, copiers and scanners.

• Processing licenses or registrations

• 04 Which of the following Microsoft Office applications are you experienced in using?

• Word

• Outlook

• Excel

• Teams

• Sharepoint

• PowerPoint

• 05 Do you have prior work experience serving as the first point of contact for a company, organization or governmental entity?

• Yes

• No

• 06 If you answered yes to the question above, please describe your experience in this type of role, including the name of the company, organization or governmental entity you worked for.

• 07 Do you have prior work experience involving Minnesota elections or have you ever served as an election judge in Minnesota?

• Yes

• No

• 08 If you answered "yes" to the question above, please describe your experience in this area.

• 09 Do you speak any language(s) in addition to English?

• Yes

• No

• 10 If you answered yes to the question above, please list the language(s) and classify your proficiency as basic, conversational or fluent.

• Required Question

• Agency Information

• Employer

• City of Savage

• Address

• 6000 McColl Drive

• Savage, Minnesota, 55378

• Website

• https://www.savageMN.gov