Office Assistant (1-year temporary contract)

Office Assistant (1-year temporary contract)

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six, to Just Dance and more. We believe diverse perspectives help both players and teams thrive. If you’re passionate about innovation and pushing entertainment boundaries, join our journey and help us create the unknown!

Founded in 2006, Ubisoft Sofia celebrates 20 years as a leading AAA studio, now home to over 220 professionals. Part of Vantage Studios, the creative house behind Assassin’s Creed, Far Cry, and Rainbow Six, the team in Sofia has contributed to 22 titles across major platforms. A longtime Assassin’s Creed partner, the studio has contributed to the creation of iconic entries including Black Flag, Origins, Valhalla, Mirage, and Shadows, while also leading key projects such as Liberation and Rogue. Ubisoft Sofia continues to shape immersive experiences through creativity, expertise, and innovation.

Job Description

Your role

As an Office Assistant, you will be responsible for managing the front desk and supporting various administrative activities across the studio, while providing day-to-day support to the Admin Team and Studio team members.

The position is offered on a 1-year temporary contract.

Your daily adventure

WELCOME VISITORS & INCOMING INQUIRIES

Manage incoming calls and emails and direct them to the relevant team members

SUPPORT WORKPLACE MANAGEMENT AND LABOUR SAFETY

Supervise daily office maintenance and cleaning activities

PLACE ORDERS FOR NECESSARY OFFICE SUPPLIES

In accordance with the studio's purchasing procedures and maintain appropriate stock levels of stationery and office materials

COORDINATE PARKING AND TRANSPORTATION SERVICES

Manage parking allocations, transportation cards, and related employee requests

MANAGE THE COMPANY'S INTERNAL LIBRARY

Keep track of borrowed items, perform regular inventories, and coordinate the purchase of new materials

COORDINATE EMPLOYEE BENEFITS

Support benefit distribution and administration, identify new partnership opportunities, and coordinate vendor agreements

MAKE TRAVEL ARRANGEMENTS

On behalf of Ubisoft Sofia employees and liaise with travel agencies to confirm bookings

RECEIVE FLIGHT TICKETS, HOTEL VOUCHERS, AND OTHER TRAVEL DOCUMENTS

Ensure timely delivery and verify the accuracy of all travel details

SUPPORT THE ADMINISTRATIVE TEAM IN VARIOUS ACTIVITIES

Including document filing, reporting, correspondence, and other administrative tasks

INTERACT AND COMMUNICATE EFFECTIVELY

With employees across the studio to ensure smooth execution of tasks and assignments

PERFORM OTHER ADMINISTRATIVE DUTIES

As assigned by the direct manager

Qualifications

• Your skills

• KNOWLEDGE

• Proficiency in English and the Microsoft Office suite

• COMMUNICATION SKILLS

• Ability to collaborate effectively with team members

• Ability to adapt communication style to different audiences

• ORGANIZATIONAL SKILLS

• Excellent attention to detail with the ability to multitask and prioritize effectively

• ABILITY TO DEVELOP AND MAINTAIN PROFESSIONAL RELATIONSHIPS

• With employees, managers, and external partners

• Additional Information

• We offer

• Multicultural & friendly working environment

• Working with the best professionals in the games industry on AAA video games

• Flexible working hours & additional days off

• Private medical health & dental care

• Employee assistance program

• Learning & knowledge sharing programs

• International trainings & conferences

• Top location next to Borisova Garden Park

• Public transport card & food vouchers

• Gifts for special occasions

• Free games & game dev merchandise

• Memorable parties & teambuilding events