About this role
Office Administrator II
- Job Type Full Time
- Qualification BA/BSc/HND
- Experience
- Location Nairobi
- Job Field Administration / Facilities
Requirements
Education
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Academic - Bachelor’s degree in Secretarial Studies, (Bachelor’s degree in Secretarial Studies, )
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Academic - Bachelor’s degree in Public Relations, (Bachelor’s degree in Public Relations,)
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Academic - Bachelor’s degree in Business Management, (Bachelor’s degree in Business Management,)
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Academic - Bachelor’s degree in Business Administration (Bachelor’s degree in Business Administration)
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Academic - or equivalent discipline (or equivalent discipline)
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Academic - OTHER (Proficiency in computer applications. )
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Job Responsibilities
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Drafting responses to routine correspondences for the signature of the supervisors;
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Executing tasks relating to activities to operationalize the office administration plan for promoting the Centre’s mandate;
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Participating in implementing departmental initiatives as per the work plans and programmes;
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Keeping equipment in use in good condition and report on defects for maintenance and other necessary action;
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Ensuring security of office equipment, confidential documents and records in order to preserve aspects of the Authority’s memory;
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Liaising with relevant offices to secure meeting rooms, request audio-visual needs and organize catering needs for internal meetings;
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Providing day-to-day routine administrative support to various work units of the assigned Department /Division / Units;
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Ensuring availability of stationery stock, equipment, and furniture in offices assigned;
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Processing and maintain data and manage the e-office;
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Handling protocols for executive visitors;
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Updating the office diary and the travel itineraries for effective logistics planning;
-
Drafting periodic management reports and ensure timely submission.
-
Drafting responses to routine correspondences for the signature of the supervisors;
-
Executing tasks relating to activities to operationalize the office administration plan for promoting the Centre’s mandate;
-
Participating in implementing departmental initiatives as per the work plans and programmes;
-
Keeping equipment in use in good condition and report on defects for maintenance and other necessary action;
-
Ensuring security of office equipment, confidential documents and records in order to preserve aspects of the Authority’s memory;
-
Liaising with relevant offices to secure meeting rooms, request audio-visual needs and organize catering needs for internal meetings;
-
Providing day-to-day routine administrative support to various work units of the assigned Department /Division / Units;
-
Ensuring availability of stationery stock, equipment, and furniture in offices assigned;
-
Processing and maintain data and manage the e-office;
-
Handling protocols for executive visitors;
-
Updating the office diary and the travel itineraries for effective logistics planning;
-
Drafting periodic management reports and ensure timely submission.
-
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