Office Administrator

Office Administrator

Hutker Architects, a design-led residential architecture practice, is seeking an Office Administrator who brings strong organizational skills, a proactive approach, and a welcoming presence to our Martha’s Vineyard studio. Working closely with studio leadership, the Director of Operations, and teams across the firm, you’ll coordinate daily office operations, support a positive studio environment, and help create a thoughtful experience for colleagues, clients, and visitors.

This is an in-office position with a Monday–Friday schedule. This position can be structured around 30–40 hours per week, with a set weekly schedule agreed upon based on the candidate’s availability.

Key Responsibilities

• Serve as a welcoming first point of contact for clients, visitors, and callers; manage general voicemail and route prospective client inquiries to appropriate staff.
• Support the MV leadership team with scheduling, travel arrangements, correspondence, client meeting coordination, timesheet entry, and expense reports.
• Coordinate internal, external, and virtual meetings, including scheduling, preparing conference rooms, and arranging refreshments and materials.
• Assist project teams with client meeting preparation and other project-related administrative tasks.
• Track continuing education credits and coordinate architectural license renewals.
• Coordinate studio events, learning sessions, team gatherings, and employee celebrations.
• Provide administrative support to Marketing, HR, Operations, and IT as needed.
• Support employee onboarding and offboarding, maintain internal records, and update SharePoint and other firm resources as needed.
• Manage mail, shipping, office supplies, equipment maintenance, and local office errands.
• Maintain an organized, tidy, and welcoming office, including shared spaces and conference rooms.
• Coordinate building maintenance, repairs, and services with property managers, vendors, and technicians.
• Provide additional administrative and logistical support as needs arise, anticipating day-to-day needs and helping the studio run smoothly.

Qualifications

• At least 2 years of administrative or office support experience.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Strong communication, organizational, and time management skills.
• Ability to manage multiple priorities, anticipate needs, and follow through with attention to detail.
• A collaborative, service-oriented approach and the ability to work independently with sound judgment.
• Discretion when handling confidential information.
• A valid driver’s license and reliable transportation for local errands.
• Ability to lift up to 25 pounds.
• As an Office Administrator at Hutker, you’ll play an integral role in the daily life of our Martha’s Vineyard studio. You’ll work alongside a creative, collaborative team and help build an environment where people feel welcomed, supported, and ready to do their best work.