Office Administrator

Job Description

Cemza is seeking an experienced and highly organised Office Administrator to join our Head Office team in Midrand.

The successful candidate will be responsible for overseeing daily office operations, providing administrative support to senior management and coordinating various business functions, including health and safety compliance, executive diary management, travel arrangements, fleet administration and supplier coordination.

This role requires a proactive and detail-oriented individual with excellent organisational, communication and problem-solving skills. The ideal candidate will be comfortable managing multiple responsibilities, supporting executive leadership and ensuring office operations run efficiently.

Duties & Responsibilties

• Oversee daily office administration and provide support to management and staff.
• Ensure office facilities comply with relevant health and safety regulations.
• Coordinate risk assessments, emergency procedures, fire drills and statutory safety training.
• Assist with Health and Safety Representative appointments and committee compliance.
• Manage the Chairman and COO's diaries, meetings, appointments and schedules.
• Prepare meeting agendas, reminders and supporting documentation.
• Coordinate local and international travel, accommodation and transport arrangements.
• Audit and verify vessel documentation for accuracy and regulatory compliance.
• Coordinate vessel document submissions and required executive approvals.
• Maintain accurate IT equipment inventories and coordinate repairs, upgrades and replacements.
• Monitor Microsoft software licences and ensure timely renewals.
• Support sales administration, including daily pricing updates and monthly sales reports.
• Track weekly Sales Representative reports and maintain relevant administrative records.
• Coordinate cellphone contract renewals and purchases.
• Monitor supplier invoices and follow up with Finance and Procurement to ensure timely payments.
• Assist HR with visa extension applications and travel arrangements when required.
• Oversee fleet administration, including vehicle licences, fines, renewals and record-keeping.
• Prepare and submit insurance claim documentation for company vehicles, equipment and vessels.
• Ensure administrative assistant duties are completed effectively.
• Maintain compliance with company policies, procedures and management systems.
• Perform additional administrative duties as required.

Minimum Requirements

• Grade 12 / Matric.
• Relevant qualifications and experience in Office Management, Administration or Facilities Coordination.
• Minimum 3–5 years' experience in office administration or office management.
• Excellent communication and interpersonal skills.
• Strong organisational, reporting and record-keeping abilities.
• Experience coordinating suppliers and administrative processes.
• Computer literacy, including Microsoft Word, Excel and PowerPoint.

Bonus Points

• Experience providing administrative support to senior executives.
• Strong diary management and travel coordination skills.
• Knowledge of workplace health and safety compliance.
• Experience in fleet management, supplier coordination or insurance administration.
• Excellent planning and problem-solving abilities.
• Strong leadership and communication skills.
• Ability to manage multiple priorities and work under pressure.
• Proactive approach to continuous improvement and operational efficiency.

Package & Renumeration

• Salary: Negotiable.
• Permanent position.
• Based at Cemza Head Office, Midrand.

If you meet the minimum criteria and believe you have the necessary experience and character to be our successful candidate please apply. Due to the many applications we receive on a daily basis, should you not hear from us within 2 weeks, kindly consider your application as unsuccessful.