About this role
Job Title: Office Administrator
Location: Westlands, Nairobi
Reports to: Director
About the Role
Our client is seeking a highly organized and proactive Real Estate Office Administrator to support the smooth day-to-day operations.This role combines strong administrative skills with hands-on support in property management, making it ideal for a detail-oriented professional who enjoys client interaction and multitasking in a dynamic real estate environment.
Key Responsibilities
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▪ Greet clients and visitors warmly, answer phone calls, and respond to emails promptly.
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▪ Manage office calendars, schedule appointments, and coordinate meetings.
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▪ Follow up with clients for feedback and keep them updated on new property listings.
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Provide marketing support by preparing property listings, designing
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flyers, managing social media accounts, and running email campaigns.
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Manage properties including tenant communication, rent collection,
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coordinating maintenance and repairs, and handling tenant inquiries and
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complaints.
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▪ Maintain accurate filing systems and organize all property-related documents, leases, and agreements.
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▪ Coordinate property showings, open houses, and other real estate events.
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▪ Assist with real estate transactions including preparing contracts and ensuring proper documentation.
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▪ Handle general office support tasks such as ordering supplies, maintaining office cleanliness, and managing mail.
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▪ Perform basic accounting tasks, maintain a daily activity data sheet, and support property financial records
Requirements
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Required Qualifications & Skills
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▪ Excellent communication and interpersonal skills
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▪ Strong attention to detail and exceptional organizational abilities
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▪ Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Suite
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▪ Basic accounting knowledge.
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▪ Experience in property management or real estate administration is an added advantage
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▪ Ability to work independently and as part of a team in a fast-paced environment