Occupancy Planner & Interior Designer

Overview

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges.

Being part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You’ll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about—locally and globally.

Come make an impact every day at Zebra.

What We're Looking For:

The Regional Workplace Specialist I supports the Global Workplace Solutions team by maintaining accurate space allocation and occupancy data across assigned facilities. This role serves as a foundational analyst and coordinator for occupancy metrics, space audits, and baseline supply-demand planning. Working under the guidance of Workplace and Occupancy Planning leadership, the specialist utilizes Integrated Workplace Management Systems (IWMS – ManhattanOne) and Excel to track seat allocations, process team space requests, validate physical floor layouts, and generate actionable utilization reports.

Essential Duties and Responsibilities, Key Skills and Competencies

Occupancy & Space Data Management

• Database Maintenance: Regularly update and audit space records, seating allocations, and team neighborhood assignments in the IWMS (ManhattanOne) based on HR employee feeds (new hires, transfers, and terminations)
• Data Integrity: Assist in establishing and auditing department allocations, ensuring headcount and seat assignments accurately reflect regional business operations
• Ticket & Request Fulfillment: Review, triage, and process daily workplace ticketing requests relating to onboarding seat assignments, department restacks, and space allocations

Space Analysis & Stacking Support

• Occupancy & Utilization Analysis: Extract, clean, and organize CAFM/IWMS data in Microsoft Excel to support supply-and-demand modeling, density analysis, and vacancy tracking
• Block & Stacking Planning: Assist senior planners in drafting space stacking plans, block plans, and test-fits using AutoCAD and IWMS tools to accommodate organizational growth and restacking initiatives
• Scenario Modeling: Support the development of basic occupancy planning options and scenarios for review by Real Estate and Workplace Strategy leads

Audits & Physical Site Validation

• Physical Space Audits: Conduct scheduled walkthroughs and physical audits of assigned office floors to document actual seat usage, desk sharing ratios, collaboration space performance, and vacant areas
• Floor Plan Accuracy: Partner with local facilities coordinators and onsite teams to verify architectural floor plans against physical conditions and submit redline updates via AutoCAD
• undefined
• Stakeholder Coordination: Collaborate with HR business partners, department admins, and project managers to gather upcoming headcount projections and space requirements
• Presentation & Reporting Support: Create visual charts, summary decks, and dashboard snapshots in PowerPoint and Excel to communicate occupancy trends and vacancy rates to leadership

Minimum Education or Equivalent: Associates Degree required; Bachelors degree in Interior Design, Architecture, Corporate Real Estate, Facilities Management, Data Analytics, or related field preferred

Minimum Work

Experience

• 0+ years of experience in occupancy planning, space management, facilities, workplace strategy, or corporate real estate

• Work Environment: Hybrid

• Safety Sensitive Role? No

• Travel? Up to 20%

• Personal Protective Equipment (PPE): No

• Must be able to see color. Yes/No No

Benefits

• We understand the importance of work-life balance and wellbeing, which is why we offer flexibility for our teams including: hybrid work, adaptable hours, Summer Flex Fridays, Focus Fridays, and an annual companywide well-being day to promote revitalization and success.

Job Posting Statement:

• To protect candidates from falling victim to online fraudulent activity involving fake job postings and employment offers, please be aware our recruiters will always connect with you via @zebra.com email accounts. Applications are only accepted through our applicant tracking system and only accept personal identifying information through that system. Our Talent Acquisition team will not ask for you to provide personal identifying information via e-mail or outside of the system. If you are a victim of identity theft contact your local police department.

AI Technology Statement:

• Zebra Technologies leverages AI technology to evaluate job applications using objective, job-relevant criteria. This approach enhances efficiency and promotes fairness in the hiring process. However, every decision regarding interviews and hiring is made by our dedicated team, because we believe people make the best decisions about people. For more on how we use technology in hiring and how we process applicant data, see our Zebra Privacy Policy.