Nursing Administrative and Laboratory Assistant

Nursing Administrative and Laboratory Assistant

Salary

See Position Description

Location

Bourbonnais

Job Type

Full-Time Staff

Division

Academic Affairs

Department

Nursing - Undergrad

Opening Date

11/05/2026

Description

Benefits

• Position Summary

• As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

• The School of Nursing Administrative Assistant and Laboratory Assistant provides comprehensive administrative, clerical, simulation and laboratory support to ensure the efficient daily operation of the nursing department. This position assists nursing faculty, staff, students, and department leadership with scheduling, communication, record maintenance, document preparation, student services, and coordination of departmental activities as well as assistance with setup, breakdown and organization of simulation/lab materials. The Administrative Assistant serves as a central point of contact for the School of Nursing, helping maintain organized operations and supporting the department’s educational mission, student success, and compliance with institutional and nursing program requirements.

• Essential Duties and Responsibilities

• Administrative Office Support/Virtual Learning Center (VLC) Support

• Manage daily office operations, including telephone calls, email inquiries, correspondence, supplies, and service requests.

• Coordinate calendars, appointments, meetings, and school events.

• Record meetings and prepare meeting minutes.

• Prepare, proofread, and distribute reports, letters, forms, and other materials.

• Maintain organization of simulation equipment and learning stations.

• Help coordinate room scheduling and laboratory turnover between classes.

• Support faculty, adjunct instructors, and students utilizing the VLC.

• Support for Nursing Leadership, Faculty, and Students

• Provide administrative support to the associate dean, program director, and faculty.

• Assist with course schedules, room reservations, and instructional materials.

• Support interview scheduling and committee activities.

• Assist with daily management of the VLC.

• Maintain organization of simulation equipment and learning stations.

• Help coordinate room scheduling and laboratory turnover between classes.

• Student Services and Communication

• Serve as an initial point of contact for current and prospective students, families, and visitors.

• Serve as the organizer and administer of the entrance TEAS exam as well as scheduling HESI exams for the end of the semester.

• Coordinate student communications, appointments, orientation activities, and informational meetings.

• Assist and schedule uniform fitting, pinning picture and fingerprinting each semester.

• Assist and provide information regarding NCLEX testing.

• Records Management and Confidentiality

• Maintain accurate electronic and paper records according to university policies and retention requirements.

• Handle student, faculty, and institutional information with discretion and confidentiality.

• Assist with tracking admission, progression, retention, and other program data.

• Update databases, contact lists, shared calendars, and departmental documents.

• Clinical Compliance Support

• Track required student and faculty compliance records, such as immunizations, certifications, background checks, and other agency requirements.

• Maintain clinical affiliation agreements and monitor renewal dates in collaboration with responsible administrators.

• Budget and Purchasing Support/Inventory and Supply Management

• Process to purchase requests, invoices, reimbursements, and travel documents.

• Monitor office supply inventory and Virtual Learning Center (VLC) and coordinate purchasing within approved procedures.

• Assist in monitoring laboratory supply levels.

• Assist in organizing supply rooms, medication carts, educational materials, and storage cabinets.

• Assist in maintaining inventory records.

• Assist in monitoring laboratory supply levels.

• Assist in organizing supply rooms, medication carts, and storage cabinets.

• Assist in maintaining inventory records.

• Assist in preparing supply requests and notify the Program Director of low inventory.

• Assist with organizing educational materials.

• Events and Special Projects

• Coordinate logistics for pinning ceremonies, homecoming, recognition events, recruitment activities, and other school functions.

• Assist with newsletters, announcements, website updates, and promotional materials.

• Collaborate with university departments and external partners to support school activities.

• Complete special projects and other related duties as assigned.

• Knowledge, Skills and Abilities Required

• A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.

• Computer skills needed with knowledge of word processing and EXCEL, with the ability to learn other systems quickly.

• Excellent grammar and writing skills to assist with the writing of reports, letters, and other forms of communication.

• Customer focus with great telephone and interpersonal skills.

• Able to maintain a high level of confidential information.

• Ability to work independently yet seek out guidance as needed.

• Positive interpersonal relationship skills to effectively work with students, prospective students, faculty, and other constituents.

• Additional Information

EDUCATION

• Associate degree required; bachelor's degree preferred. Experience in an academic setting and/or healthcare highly recommended.
• WORK ENVIRONMENT
• This position will be in an office located in the Wisner Hall for Nursing building on the Bourbonnais campus.
• SUPPLEMENTAL INFORMATION
• The salary for this position is $20.00 per hour. Additional considerations may be made for experience and education background.
• Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.

Olivet Nazarene University offers:

• Comprehensive medical, vision, and dental insurance.

• Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.

• Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.

• Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.

• Tuition remission granted to employee, spouse, and dependent children for education within Olivet’s distinguished academic programs.

• Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.

• To learn more, see our benefits summary here.

• Employer

• Olivet Nazarene University (IL)

• Address

• 1 University Ave

• Bourbonnais, Illinois, 60914

Education

• Associate degree required; bachelor's degree preferred. Experience in an academic setting and/or healthcare highly recommended.

• WORK ENVIRONMENT

• This position will be in an office located in the Wisner Hall for Nursing building on the Bourbonnais campus.

• SUPPLEMENTAL INFORMATION

• The salary for this position is $20.00 per hour. Additional considerations may be made for experience and education background.

• Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.