Medical Scribe - Ophthalmology

Job title: Medical Scribe - Ophthalmology

Job Description Summary

The Medical Scribe / Physician Extender supports the physician in delivering efficient, high-quality patient care by assisting with clinical documentation, coordinating patient flow, maintaining accurate schedules, and facilitating daily clinic operations. This role serves as a liaison between the physician, clinical team, and administrative staff to optimize provider efficiency, improve patient experience, and ensure accurate and complete medical records.

Entity

University Medical Associates (UMA) Only Employees and Financials

Worker Type

Employee

Worker Sub-Type

Regular

Cost Center

CC000988 COM Ophthalmology CC

Pay Rate Type

Hourly

Pay Grade

Health-22

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

Required Education:

High School Degree or Equivalent

Work

Experience

• None required. Preferred skills include; Excellent computer and typing skills. Strong verbal and written communication skills. High attention to detail. Demonstrate the knowledge and skills necessary to document patient care as dictated by a provider in a clear manner, following all local, state, and federal guidelines for documentation.

Job Duties:

• 30% Clinical Documentation and Medical Scribing: Accurately document patient histories, review of systems, physical examination findings, assessments, and treatment plans as directed by the physician. Prepare and update electronic health records (EHR) in real time during patient encounters. Review charts for completeness, accuracy, and consistency before and after patient visits.

• 20% Physician Extender and Clinical Support: Anticipate the physician’s needs throughout the clinic day and proactively prepare for upcoming patient encounters.

• 15% Prechart: patient charts, medical histories, medications, allergies, previous testing, and relevant clinical documentation before appointments. Gather and organize pertinent patient information for the physician’s review. Assist with obtaining and documenting patient histories, medication reconciliation, and other intake information as permitted by training, office policy, and applicable scope-of-practice requirements. Assist with coordinating diagnostic testing, referrals, follow-up appointments, and pending clinical tasks.

• 10% Schedule Scrubbing and Appointment Accuracy: Scrub and review provider schedules in advance to verify appointment accuracy, completeness, and appropriate visit types. Confirm that appointments are scheduled with the correct provider, visit type, duration, location, and supporting resources. Review schedules for duplicate appointments, incorrect visit classifications, scheduling gaps, overbooking, and other discrepancies. Flag scheduling errors, missing information, authorization concerns, and incomplete prerequisites for timely resolution. Review upcoming schedules for potential workflow challenges and communicate anticipated issues to the appropriate team members. Correct/update appts, cancellations, rescheduling, and follow-up scheduling and document.

• 10% Schedule and Coordinate patient follow-up appointments to support continuity of care and ensure timely follow-u. Prepare and create surgical posting slips to communicate surgical procedures details and facilitate accurate operating room scheduling. Assist with in-office procedures by coordinating patient preparation, required documentation, and clinical team support to ensure efficient workflow.

• 5% Patient

Education

• Support Patient Education and reinforce physician-provided instructions within the role’s authorized responsibilities.

• 10% - Other duties as assigned.

• Additional Job Description

Physical Requirements:

• Continuous requirements are to work indoors; possess good finger dexterity; maintain tactile sensory functions; maintain 20/40 vision corrected in one eye or with both eyes; maintain good peripheral vision capabilities; and maintain hearing acuity with correction.

• Frequent requirements are to perform job functions while standing/upright, sitting, and walking/mobile; fully use both hands and arms; perform repetitive motions with hands, wrists, elbows, and shoulders; perform gross motor functions with frequent fine motor movements; reach in all directions; see and recognize objects close at hand and at a distance; match or discriminate between colors; determine distance and relationship between objects including depth perception; and hear and/or understand whispered conversations at a distance of 3 feet.

• Infrequent requirements are to kneel and squat to perform job functions; perform pinching operations; lift and carry 15 lbs. unassisted; lift objects up to 15 lbs. from floor level to a height of 36 inches unassisted; and push or pull objects up to 15 lbs. unassisted.

• If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

• The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

• Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.