About this role
Job Description
An opportunity has opened for an experienced Senior Finance and Admin Administrator to oversee private, export, and medical scheme operations. This is an on-site role responsible for managing client accounts, ERP processing, debtors age analysis, cashflow reporting, and tender submissions. Candidates must possess direct experience dealing with medical schemes/funders alongside robust financial administration skills. Role will be part of a great support team and work directly with the Finance Manager.
Key Responsibilities
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Quoting and Order Processing: Generate detailed quotes from prescriptions and requests within 3 days in accordance with export SOPs. Verify orders and process them promptly on the ERP system following payment notifications.
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Client and Account Management: Conduct ongoing follow-ups on outstanding quotes, provide regular order progress updates to clients and therapists, and resolve queries effectively.
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Debtors and Age Analysis: Manage client debit and credit age analysis. Update daily notes on the shared debtors file regarding outstanding payments, refunds, adjustments, and credit notes.
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Tender and Bid Administration: Collate supporting documentation for local and export tender RFQs. Coordinate both online and hard-copy submissions, answer post-submission queries, and liaise with internal design and production teams regarding tender specifications.
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Price and Cost Alignment: Maintain a centralised master costing and pricing schedule in Excel, ensuring pricing alignment across affiliates, distributors, and contracted medical schemes.
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Cashflow Reporting: Compile and submit cashflow breakdowns to the Finance Manager, incorporating work-in-progress (WIP), outstanding orders, and pipeline orders.
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Distributor and Therapist Liaison: Maintain regular communication and administrative support for distributors, affiliated role players, and prescribing occupational/physical therapists.
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File and Quality Management: Maintain orderly client documentation, motivation letters, prescriptions, and assessments to ensure compliance with Quality Management System (QMS) standards.
Requirements
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- Medical Scheme/Aid
Experience
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Direct background working with medical schemes, medical aid claims, or healthcare funders.
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Full Bookkeeping
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Financial Administration: Proven experience in debt management, age analysis, invoicing, and cashflow breakdown reporting.
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Tender Management: Demonstrated experience collating, managing, and submitting local and export tender documents/RFQs.
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Export Operations: Practical understanding of export administration processes and standard operating procedures is advantageous.
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Software Applications: MS Excel
Benefits
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Permanent
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Great team
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Established growing company