About this role
Job Details
Posted 30 September, 2026
Job Id: 631367
Mechanical Coordinator – System Turnover & Mechanical Completion
Location
Lebanon, Indiana
Category: Engineering
Salary
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Country: United States
Employment: Contract
Worksite: On-Site
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Job Description
BSS-TCCC Mechanical Coordinator — System Turnover & Mechanical Completion
Engagement Details
Location: Lebanon, Indiana – 4 days/week on-site
Positions Available: 1
Duration: 12 months
Start Date: ASAP
Schedule: 40hrs/week standard; overtime typical
Travel: Not expected
Interviews: Week of October 19
Pay Rate: $95-110/hr 1099 | $75-85/hr W2 + Per Diem
The Opportunity
Planet Pharma is partnering with a large-scale pharmaceutical manufacturing capital program in Lebanon, IN to identify a BSS-TCCC Mechanical Coordinator. This role serves as the single, reliable source of system readiness intelligence across the full project lifecycle — from design and construction through Mechanical Completion, Commissioning and Qualification (C&Q), and handover to Operations.
The successful candidate will maintain accurate, continuously updated tracking of all assigned system completion, manage the turnover process that transitions systems from construction through C&Q and into operations, and produce clear reporting and dashboards that support schedule integration, C&Q sequencing, operational readiness planning, and program governance. This is a coordination and data-driven role that requires strong organizational discipline, deep familiarity with GMP construction and turnover workflows, and the ability to work across construction, engineering, commissioning, and operations teams simultaneously.
What You’ll Own
System Tracking & Readiness Reporting
Maintain system trackers across design, construction, commissioning, and turnover — serving as the authoritative source of system readiness status across all assigned scopes
Validate contractor-provided data for accuracy and alignment with program milestones
Identify and escalate data gaps, discrepancies, and delays to the Construction Lead and project stakeholders
Produce clear system readiness dashboards and milestone summaries using Power BI — validated prior to issue
Prepare concise reporting and analytics aligned with PMO and governance reporting standards
Highlight milestone risks, schedule float impacts, and system readiness constraints emerging from tracker data
Turnover Coordination & Documentation
Define and manage acceptance criteria for system turnover — including equipment, documentation, and GMP/GDP compliance requirements
Receive, review, and verify completed turnover packages from contractors and project partners — confirming accuracy, completeness, and compliance with GMP/GDP requirements
Verify installation records, inspection and test records (ITRs), construction test packs (CTPs), weld records, vendor documentation, and quality dossiers prior to system acceptance
Maintain turnover tracking tools, documentation registers, and punch list systems
Support implementation of project turnover procedures, documentation workflows, and regulatory-compliant document retention processes
Mechanical Completion & Walkdown Coordination
Coordinate and schedule system MC walkdowns and inspections with construction, C&Q, engineering, contractors, and operations based on system readiness
Create, track, and manage punch lists — ensuring deficiencies are assigned, monitored, and closed in a timely manner
Flag systems nearing C&Q entry that have outstanding issues, deviations, or GMP risks requiring resolution
Plan, prioritize, and sequence system turnovers in alignment with project schedules and C&Q readiness milestones
Cross-Functional Coordination & Schedule Integration
Act as the central coordination point for turnover activities between construction, C&Q, contractors, engineering, and operations
Align system priorities with C&Q sequencing and operational readiness requirements
Provide validated system data to support schedule integration, reviews, and milestone planning
Coordinate with System Owners to track system risks, constraints, and dependencies
Support readiness meetings and flag systems impacting startup sequencing
Issue structured system updates aligned with the Construction Lead and Project Controls
What We’re Looking For
5+ years of experience supporting system turnover, commissioning, qualification, or construction projects in regulated industries — pharmaceutical, biotech, or life sciences required
Strong understanding of project controls, construction, and C&Q workflows — including system turnover, mechanical completion, and GMP documentation requirements on large-scale capital programs
Proficient in data management, tracker maintenance, and dashboard reporting — Power BI and SharePoint experience required
Highly organized with strong attention to detail and ability to manage large volumes of cross-discipline data accurately across concurrent workstreams
Demonstrated ability to identify risks, data gaps, and discrepancies — with clear and timely escalation to senior stakeholders
Familiarity with GMP/GDP requirements, project documentation systems, and quality documentation processes
Experience coordinating system walkdowns, punch list management, and system readiness activities
Effective communicator and collaborator across construction, engineering, commissioning, and operations disciplines
Degree or diploma in Engineering, Construction Management, or a related technical discipline
Nice to Have
Direct experience on large-scale greenfield pharmaceutical or biotech capital programs
Familiarity with C&Q sequencing, CQV readiness planning, and operational handover processes
Experience working within formal PMO governance structures and reporting frameworks
Background in pharmaceutical GMP documentation control and regulatory compliance
Equal Opportunity Employer
We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us(opens in new tab) directly so that we can explore the appropriate arrangements.
Fraud Alert
Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.
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