MD's Secretary

Job Description

The Label Store is a dynamic retail business that caters to a diverse range of customer needs. In addition to clothing and accessories, they also offer a carefully curated selection of groceries. With an emphasis on high quality and healthy products, the Label Store's grocery section is a favorite among health conscious shoppers. From fresh produce to pantry staples, the Label Store ensures that all of their products meet strict quality standards. With a dedication to offering an unparalleled shopping experience, the Label Store has become a one-stop-shop for customers looking for fashion forward clothing, stylish accessoriesand wholesome groceries.

We are recruiting to fill the position below:

Job Title: MD's Secretary

Location: Surulere, Lagos

Employment Type: Full-time

Department: Administration

Reports To: Managing Director / Management

Job Purpose

• To provide efficient secretarial, administrative, and organisational support to the Managing Director (MD), ensuring effective management of correspondence, appointments, documentation, meetings, and daily administrative activities.

Key Responsibilities

• Secretarial and Administrative Duties

• Manage the MD's calendar, appointments, and daily schedule.

• Receive, screen, and direct telephone calls, emails, and other correspondence.

• Prepare, type, edit, and manage official letters, reports, memos, and other documents.

• Maintain proper filing systems for physical and electronic records.

• Handle confidential documents and information with utmost discretion.

• Follow up on instructions and assignments given by the MD to relevant departments.

• Meetings and Coordination

• Schedule management meetings and appointments.

• Prepare meeting agendas and relevant documents.

• Take accurate minutes of meetings and circulate them to relevant persons.

• Maintain a record of management decisions and action points.

• Follow up on pending assignments and ensure timely feedback.

• Communication and Correspondence

• Serve as a communication link between the MD and internal/external stakeholders.

• Draft professional emails, letters, and official communications.

• Monitor incoming correspondence and ensure timely responses.

• Maintain a professional relationship with clients, vendors, business partners, and visitors.

• Office Management

• Ensure the MD's office is organised and adequately equipped.

• Monitor office supplies and communicate replenishment needs.

• Coordinate travel arrangements and other official engagements where necessary.

• Handle other administrative responsibilities assigned by management.

• Key Performance Indicators (KPIs)

• Timely preparation and delivery of correspondence and reports.

• Accurate documentation and filing of official records.

• Effective management of the MD's calendar and appointments.

• Timely circulation of meeting minutes and follow-up on action points.

• Prompt communication and response to official correspondence.

• Proper handling of confidential information.

• Overall efficiency and organisation of the MD's office.

• Qualifications and Experience

• OND / HND or Bachelor's degree in Secretarial Studies, Business Administration, Office Management, or a related discipline.

• Minimum of 2 years' relevant experience in a secretarial or executive assistant role.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Word, Excel, PowerPoint, and email management.

• Good report writing, minute-taking, and documentation skills.

Required Competencies:

• Excellent organisational and time-management skills.

• Strong attention to detail.

• Confidentiality and integrity.

• Professionalism and emotional intelligence.

• Good interpersonal and communication skills.

• Ability to multitask and work under pressure.

• Initiative, accountability, and follow-through.

• Location Requirement

• Applicants must currently reside in Kilo or Aguda, Surulere, Lagos State.

Working Relationship:

• The MD's Secretary is expected to maintain professional working relationships with the MD, management team, departmental heads, employees, clients, vendors, and other business associates.

Salary

N100,000 - N150,000 monthly.

Application Closing Date

10th November, 2026.