Manufacturing Systems & Operational Readiness Specialist

Job title: Manufacturing Systems & Operational Readiness Specialist

About the Role As Vaxcyte advances toward late-stage development and commercialization, this role will support the Manufacturing organization by developing, maintaining, and driving Smartsheet-based trackers, dashboards, action logs, and gap-assessment tools that enable clear visibility into commercial readiness, documentation status, manufacturing campaign preparation, risks, dependencies, and cross-functional deliverables. Working closely across Manufacturing, MSAT, Process Development, Supply Chain, Quality, Regulatory, Project Management, Business Development, and multiple CDMOs/CMOs, this role will help establish structure, transparency, and governance across operational readiness activities. The role will also provide direct support to the Head of Manufacturing with meeting administration, governance routines, team event coordination, and follow-up management.

What You'll Do

• Establish and Monitor manufacturing campaign readiness, including batch preparation milestones, documentation status, material readiness, open actions, and key decision points.
• Coordinate and consolidate input from Manufacturing, MSAT, Quality, Supply Chain, Regulatory, Project Management, and CDMOs into integrated readiness views.
• Work across the Manufacturing team and with multiple CDMOs/CMOs to create consistent ways of tracking readiness, actions, decisions, risks, dependencies, and deliverables.
• Establish governance routines, readiness meetings, action follow-up, and escalation processes to ensure Manufacturing leadership has clear visibility on readiness status.
• Develop, maintain, and continuously improve Smartsheet-based trackers, dashboards, action logs, and readiness tools to support Manufacturing commercial readiness.
• Support structured commercial readiness gap assessments across manufacturing operations, documentation, campaign preparation, facility readiness, and CDMO deliverables.
• Track readiness actions, owners, due dates, risks, dependencies, and escalation items to ensure timely closure and transparent progress reporting.
• Prepare concise status updates, dashboards, heatmaps, and management reports highlighting progress, gaps, overdue actions, risks, and mitigation options.
• Identify opportunities to improve tracking discipline, data structure, workflow automation, and visual management across Manufacturing readiness activities.
• Support organizational maturation of the Manufacturing function by helping to establish fit-for-purpose processes, governance routines, operating rhythms, templates, trackers, and visual management tools.
• Provide direct support to the Head of Manufacturing for meeting administration, agenda preparation, pre-read coordination, meeting minutes, action tracking, and follow-up management.

What We're Looking For

• Highly structured manufacturing systems and operations enablement professional with experience in GMP biotech or pharma environments, preferably biologics, vaccines, or external manufacturing.
• This person does not need to be a deep technical manufacturing expert, but must understand manufacturing operations, documentation, campaign readiness, and CDMO/CMO interfaces to create clarity, structure, visibility, and follow-through across complex cross-functional work.
• Strong Smartsheet and digital project tracking ability, including building dashboards, trackers, action logs, readiness heatmaps, and reporting tools that translate complex information into clear management visibility.
• Serve as an operational backbone for the Manufacturing organization by bringing digital discipline, governance, operating rhythm, meeting discipline, and proactive support to the Head of Manufacturing while helping the function mature its systems, routines, and ways of working.
• This role will report to the Executive Director Manufacturing of Vaxcyte Switzerland.