About this role
Executive & Leadership Support
- Manage the Vice President's calendar, scheduling, travel arrangements, and leadership commitments.
- Prioritize competing requests and coordinate meetings with internal and external stakeholders.
- Track leadership action items and ensure timely follow-up and closure.
- Anticipate the needs of the Vice President and proactively resolve administrative and operational matters.
- Act as gatekeeper for incoming requests requiring management attention.
Stakeholder Management & Communication
- Serve as a key point of contact between the Vice President and internal/external stakeholders.
- Coordinate requests from regional leadership, customers, vendors, and corporate functions.
- Handle sensitive communications with professionalism and diplomacy.
- Ensure information flow between leadership and teams remains efficient and aligned.
Event, Visitor & Travel Management (10%)
- Coordinate leadership visits, executive meetings, and VIP engagements.
- Manage overseas and domestic travel arrangements.
- Prepare logistics, itineraries, accommodation, transportation, and expense coordination.
- Organize management offsites, workshops, town halls, and leadership events.
Administrative Governance & Records Management
- Maintain confidential records, management files, contracts, and correspondence.
- Monitor document retention and governance requirements.
- Ensure proper filing of management decisions and approvals.
Qualifications
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Education level / Training
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Bachelor's Degree in Business Administration, Management or related disciplines.
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Experience (type of)
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Min 3 years of experience supporting senior leadership, Head of Department, General Manager, Vice President, C-Suite, or equivalent management level.
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Experience working in a multinational corporation and complex stakeholder environment.
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Proven experience handling confidential and sensitive information.
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Specific knowledge/ Skill
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Organization & Planning
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Attention to Detail
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Stakeholder Management
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Time Management
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Microsoft Office (Excel, PowerPoint, Word)
Benefits
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Events for Employees
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Discounts for Employees Possible
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Health Benefits
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Mobile Phone for Employees Possible
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Disclaimer: Please note that this position may be offered under a third-party employment arrangement, subject to the final hiring and engagement model. Regardless of the employment arrangement, the selected candidate will be assigned to support and work closely with Mercedes-Benz Malaysia, followingMercedes-Benz's project requirements and day-to-day