Logistics Officer

Lindii Peace Foundation (LPF) is a Non-Profit and Non-governmental Organization in Nigeria which was registered as a corporate body with the Corporate Affairs Commission on the Eleventh (11th) day of July, 2014.

The foundation was formed by some eminent survivors of the Insurgency in North-east Nigeria and a few well-meaning Individuals who came together with a vision to see Nigeria a poverty free place where peace will abide and humanity can live freely in harmony.

We are recruiting to fill the position below:

Job Title: Logistics Officer

Location: Borno

Key Responsibilities

Logistics Planning and Coordination:

• Coordinate day-to-day logistics activities to support programme implementation and organizational operations across the head office and field locations.
• Develop and maintain logistics plans, schedules and movement arrangements based on programme requirements and operational priorities.
• Coordinate the transportation and distribution of programme supplies, equipment, materials and other organizational resources to designated locations.
• Work closely with Programme, Procurement, Finance and Administration teams to anticipate logistics needs and ensure timely availability of required resources.
• Monitor logistics requests and follow up to ensure that approved requests are processed and delivered within agreed timelines.
• Identify potential logistics constraints and recommend practical solutions to minimize delays and operational disruptions.
• Maintain accurate records of logistics activities, requests, movements, deliveries and associated documentation.
• Ensure that logistics arrangements are cost-effective, properly authorized and consistent with organizational procedures.

Fleet and Transportation Management:

• Coordinate the effective utilization, allocation and scheduling of organizational vehicles in line with approved operational requirements.
• Maintain an updated vehicle register showing vehicle details, registration, assignment, mileage, maintenance history and other relevant information.
• Coordinate vehicle servicing, repairs, inspections, registration renewals and other statutory requirements to ensure that vehicles remain roadworthy.
• Monitor fuel consumption, mileage, vehicle utilization and maintenance costs, identifying unusual consumption patterns or potential inefficiencies.
• Maintain accurate fuel records, vehicle logbooks, trip authorization forms, movement registers and other fleet-related documentation.
• Coordinate transportation arrangements for staff, programme materials, supplies and equipment, subject to approved movement procedures.
• Ensure that vehicle movements are properly authorized and documented before departure.
• Follow up on vehicle maintenance and repair requests to minimize downtime and ensure operational availability.
• Monitor the conduct and compliance of drivers with organizational vehicle-use policies, road safety requirements and approved movement procedures.
• Report accidents, vehicle damage, breakdowns, fuel discrepancies and other fleet-related incidents promptly through established reporting channels.
• Support the development and implementation of vehicle-use, fuel-management and fleet-maintenance procedures.

Warehouse and Inventory Management:

• Coordinate the receipt, inspection, storage, handling and issuance of supplies, materials, equipment and other items delivered to organizational warehouses or storage facilities.
• Ensure that all incoming supplies are checked against purchase orders, delivery notes and other relevant documentation before acceptance.
• Maintain accurate and up-to-date stock records, bin cards, stock cards, goods received notes, goods issued notes and inventory registers.
• Ensure that stock movements are properly authorized, recorded and supported by appropriate documentation.
• Conduct regular physical stock counts and reconcile physical balances against recorded inventory.
• Investigate stock discrepancies, losses, damages or unexplained variances and report findings to the appropriate supervisor.
• Ensure that warehouse facilities are clean, secure, properly organized and suitable for the storage of supplies and equipment.
• Apply appropriate stock rotation practices, including First-In, First-Out (FIFO), and monitor expiry dates where applicable.
• Monitor stock levels and alert the relevant departments when supplies are approaching minimum stock levels or require replenishment.
• Ensure that damaged, expired, obsolete or unusable items are identified, segregated and managed in accordance with organizational procedures.
• Support periodic inventory verification and ensure that stock records are available for internal reviews, donor monitoring and external audits.

Asset Management and Accountability:

• Maintain and regularly update the organizational asset register, including asset descriptions, identification numbers, purchase dates, locations, assigned users and condition.
• Ensure that organizational equipment and assets are properly tagged, recorded and assigned to authorized personnel or locations.
• Coordinate asset issuance, transfers, returns and handovers, ensuring that all movements are supported by appropriate documentation.
• Conduct periodic physical verification of organizational assets and reconcile findings with the asset register.
• Follow up on missing, damaged, obsolete or unserviceable assets and report discrepancies for appropriate action.
• Support the maintenance, repair, replacement and responsible disposal of organizational assets in accordance with approved procedures and donor requirements.
• Ensure that asset disposal, transfer or write-off is supported by the necessary approvals and documentation.
• Maintain signed asset handover forms and ensure that staff account for assigned organizational property during transfers, separation or exit.
• Support donor-funded asset tracking and ensure that assets purchased under specific grants are identifiable and traceable to the relevant projects.

Procurement and Supply Chain Support:

• Work closely with the Procurement team to support the timely delivery and receipt of procured goods and services.
• Provide logistics information required for procurement planning, including delivery schedules, transportation requirements, storage capacity and stock availability.
• Follow up with suppliers and relevant internal teams on approved deliveries, pending supplies and outstanding logistics requirements.
• Support the verification of delivered goods against approved specifications, quantities, purchase orders and delivery documentation.
• Ensure that goods received are documented accurately and that discrepancies are reported promptly to the Procurement team.
• Coordinate the movement of procured items from suppliers to the warehouse, head office or designated field locations.
• Monitor the availability of commonly used supplies and communicate anticipated shortages to the relevant departments.
• Support the preparation of logistics-related information for procurement plans, budget forecasts and operational reports.
• Maintain appropriate separation of responsibilities between procurement, receipt, inventory recording and payment approval in line with organizational internal controls.
• Ensure that logistics and supply chain records are complete, traceable and available for verification when required.

Field Logistics and Programme Support:

• Coordinate logistics arrangements for field activities, including the movement of personnel, supplies, equipment and programme materials.
• Liaise with field teams to identify operational logistics needs and ensure that approved requirements are addressed promptly.
• Support the distribution of programme supplies and materials to designated implementation locations, ensuring proper documentation and acknowledgement of receipt.
• Coordinate the return, transfer or redistribution of unused materials and equipment in accordance with organizational procedures.
• Maintain records of deliveries, distributions, dispatches and receipts associated with field operations.
• Support logistics planning for training sessions, workshops, meetings, assessments and other programme activities.
• Coordinate with relevant staff to ensure that field offices have the equipment, supplies and logistical support necessary for effective implementation.
• Monitor the condition and availability of logistics resources assigned to field locations and follow up on reported maintenance or replenishment needs.
• Ensure that logistics arrangements comply with approved security, access and movement procedures in the operating environment.

Documentation, Reporting and Compliance:

• Prepare regular logistics reports covering fleet utilization, fuel consumption, stock balances, asset movements, maintenance activities and out of