Logistics Coordinator I

Job title: Logistics Coordinator I

About the Role ICON is seeking a Logistics/Shipping Coordinator I to support protocol-specific logistics at the Farmingdale, NY site. You will monitor inbound deliveries and outbound shipments from ICON's Farmingdale location, follow up on delays with couriers to ensure client requirements are met, and create Proforma and Commercial invoices while liaising with clients and CROs as needed.

What You'll Do

• Assist in the preparation of relevant documented instructions to ensure investigators fully comprehend the laboratory requirements of the protocol.
• Contact couriers for required collection information based on protocol site lists as provided by Project Management; select couriers and provide collection information to Project Management in a timely manner.
• Document and research any issues with inbound deliveries or courier invoices/documentation; direct issues to relevant couriers or other contacts as required for clarification of the issue.
• Create Proforma, Commercial invoices based on the commodities of a particular shipment, as well as any country or client specifications; liaise with client’s CRO or Importer regarding shipment notification or assisting their invoice requirements for an Import Permit.
• To prepare and ship supplies to sites or other destinations as required (Dublin only).
• Collects and maintains inbound and outbound courier performance metrics.
• Obtains pricing quotes from carriers on shipments and seeks cost effective methods.
• Attends inter-departmental and CLW meetings to guide PM on import and export regulations related to Kits and Specimen shipments.
• Carry out specific tasks relevant to the logistics assigned by the Logistics Management.

What We're Looking For

• Working knowledge of computers, accuracy and attentiveness to detail.
• Experience in Shipping or Logistics qualification preferred along with 2 years of experience.
• Must be able to lift up to 60 lbs.
• Must have experience in processing over 100 outbound shipments per day/ high volume.
• Prepare domestic and international shipments courier airbills for transport through the various courier systems. Maintain daily shipping records/reports.
• Experience working in a CRO environment is a distinct advantage.
• Performs additional related duties as requested by management.

Nice to Have

• Experience working in a CRO environment is a distinct advantage.

Compensation & Benefits

• Salary range: $46,864.00-$58,580.00 per year (USD).
• Bonus, stock compensation and commissions may be available depending on role and performance.
• Benefits include various annual leave entitlements, health insurance offerings, retirement planning, Global Employee Assistance Programme LifeWorks with 24-hour access to a global network of professionals, life assurance, flexible optional benefits (childcare vouchers, bike purchase schemes, discounted gym memberships, travel passes, health assessments, among others).