Logistics Clerk M/F

Job title: Logistics Clerk M/F

About the Role Join CFAO Mobility in Zambia as a Logistics Clerk. The role supports end-to-end logistics for vehicle arrivals, stock management in SAP/Iziflo, claims processing, and coordination with Sales and Finance to ensure accurate documentation and smooth carrier execution.

What You'll Do

• Conduct arrival inspections and prepare inspection reports
• Report damages in the system and support the repair process, including submission of claims as per procedure
• Manage the claim process of all damages for new arrivals with the insurance company
• Create and stock vehicles in SAP system, ensuring accurate entry and timely updates, and stocking within 24 hours of arrival
• Create Goods Received Notes (GRNs) and update Iziflo with vehicle arrival information
• Maintain accurate records of logistics activities and vehicle status
• Verify unit details before system creation, ensuring accuracy of invoice details, vehicle colour, and model code
• Maintain proper records of all tax payments and reports for audit purposes
• Apply for and obtain Interpol clearance from the police for imported vehicles
• Ensure all supporting documents (import papers, invoices, etc.) are submitted correctly
• Complete vehicle costing sheets and submit them to the Finance and Sales Team within 72 hours of stocking
• Create job cards and raise sublet orders when required to support accurate documentation
• Close orders and ensure invoices are shared with the Finance Team for payment, while loading invoices into the Teams folder for record-keeping and compliance
• Manage carrier plan arrangements in coordination with the Sales Team and the transporter
• Provide timely updates and accurate information to the Sales Team regarding vehicle arrivals
• Liaise, plan, and execute tasks in collaboration with other team members to ensure smooth operations
• Assist drivers with their duties, when necessary (e.g., guiding them through inspection processes)
• Prepare daily, weekly, and monthly reports on Logistics activities
• Highlight any delays, risks, or compliance issues in reports for management review
• Perform any other duties as required to support operational efficiency

What We're Looking For

• Transport & Logistics or Purchasing and Supply qualification
• Good knowledge and experience in Logistics / Supply chain management
• Strong computer skills with emphasis on MS Office
• Ability to work under pressure, meet deadlines and multitask
• Good communication skills (written and verbal)
• Strong organizational, analytical and interpersonal skills
• Minimum 2 years' experience in a similar role
• Driver’s license for manual and automatic vehicles
• Experience with SAP, GRNs and Iziflo
• Knowledge of import documentation and Interpol clearance procedures

Nice to Have

• Additional ERP experience or familiarity with carrier coordination tools
• Experience supporting insurance claims and tax documentation

Compensation & Benefits

• Salary and benefits not disclosed in the posting