Logistics Assistant

Logistics Assistant_G5_139037

• UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
• At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.
• UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.
• Visit our website to learn more about what we do at UNICEF.

For every child, the right to a Chance

How can you make a difference?

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Strategic office context:

UNICEF Supply Division (SD) works to ensure equitable and inclusive access to essential supplies and services for children and their families, in development, humanitarian and fragile contexts. These supplies are critical to saving lives, supporting children’s health and education, and protecting them from abuse, exploitation, and neglect. As the UN’s largest end to end supply chain entity, UNICEF leverages its global reach, market influence, supply chain expertise and partnerships with governments, civil society, private sector, industry, and other stakeholders to meet children’s needs and protect their rights around the world.

SD focuses on three result areas to maximize impact, scale, and effectiveness: strategic procurement; supply preparedness and response in humanitarian and fragile contexts; and supply chain optimization. To facilitate and accelerate progress toward these results, SD employs three change strategies: financing for supply and services, supply chain digitalization and supply chain localization.

The Centre will provide international transport and logistics support to COs and PS partners. GTLC will oversee the movement of essential supplies from UNICEF Supply and Logistics Hubs and vendors to beneficiaries by establishing contracts, streamlining processes, and managing efficient systems. GTLC will provide expert guidance on importation procedures, oversee upstream logistics, and ensure timely and cost-effective delivery of goods. GTLC will also support in-country logistics by facilitating storage and distribution solutions tailored to local contexts.

• Monitor, plan, expedite, and report on UNICEF global shipping operations, for warehouse orders and/or direct orders, ensuring timely and cost-effective delivery, including priority and emergency shipments.
• Liaise with the freight forwarders and other logistics partners to identify the optimal shipping and logistics solutions for UNICEF programmes and partners; including coordination of special shipments such as charters where required.
• Provide Country offices and procurement centres in Supply Division with freight estimates, quotations, and transport-related analysis.
• Provides guidance and advice to field offices and other centres in Copenhagen on shipping matters such as packing, containerization, consolidation, mode of shipment, routings, etc. enabling correct instructions in purchase orders by Procurement and cost-effective delivery.
• Facilitate shipment planning in coordination with Procurement Centres, Country Offices (COs), and other stakeholders, ensuring alignment with programme priorities, delivery timelines, and budget allocation.
• Coordinate and monitor shipments from origin to final delivery, tracking progress, anticipating problems or bottlenecks, and proactively taking preventative and corrective actions.
• Management of complaints related to delivery of supplies and related international shipments ensuring complaint is registered with Quality Assurance Center (QAC), identification of corrective and preventative actions, and ensures consistent follow up with involved parties to resolve complaint.
• Contributes to maintaining compliance with applicable international and regulatory standards in supply chain operations, especially for regulated products such medicines. Adherence to mandatory training requirements and internal procedures to maintain product safety and quality throughout the supply chain.
• Monitor Freight Forwarder performance ensuring compliance with contractual agreements, and support the Supervisor in freight forwarder contract management and performance reporting.
• Maintains and updates the Ship-to-Party portion of the Customer Master in Vision.
• Any other duties or assignments as requested by the supervisor.

If you would like to know more about this position, please review the complete Job Description here: ToR - Logistics Assistant_G5_139037.docx

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education with additional professional training in accounting, logistics / supply-chain management, and/or general administration.
• Work

Experience

• At least 5 years of experience in international transportation using multiple modes of transport (air, sea, road), cargo operations, commercial freight forwarding or related area.
• Skills: Strong working knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint), with emphasis on MS Excel, is required.
• The role requires the ability to work under pressure, along with strong customer service, analytical thinking, and problem-solving skills.
• Language

Requirements

• Fluency in English is required.

Desirables:

• Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

• Experience in working with ERPs is an advantage.

• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

• For every Child, you demonstrate...

• UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

• The UNICEF competencies required for this post are…

• (1) Builds and maintains partnerships

• (2) Demonstrates self-awareness and ethical awareness

• (3) Drive to achieve results for impact

• (4) Innovates and embraces change

• (5) Manages ambiguity and complexity

• (6) Thinks and acts strategically

• (7) Works collaboratively with others

• Familiarize yourself with our competency framework and its different levels.

• UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

• UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonabl