About this role
AVSI Duty Station Baghdad, with missions to other AVSI offices as required
Country Iraq
Publishing Date 05.11.2026
Deadline
15.11.2026
Starting Date 25.11.2026
Period 25/11/2026 to 24/10/2026
Language Arabic
Reporting to
Logistics Officer (and to the Country Representative only for the Security and Safety Tasks).
The Logistics Assistant will support the logistics, and administrative requirements of the project activities in Federal Iraq.
Main tasks and responsibilities
- Logistics and Fleet Management:
-
Prepare weekly car movement schedule for AVSI Baghdad staff, including coordination of field missions.
-
Arrange transportation for material purchased/needed by AVSI Baghdad office, with support to field offices if applicable.
-
Ensure proper maintenance of AVSI-owned/rented cars, scheduling timely maintenance and ensuring cleanliness meets AVSI standards.
-
Manage reservations for flight tickets and hotel accommodations for AVSI staff and stakeholders as required for activities within and outside Iraq.
- Management of Premises:
-
Maintain timely and accurate stock records for AVSI Baghdad Office.
-
Assist the Logistics and Procurement (L&P) Officer in managing inventory records of all AVSI assets.
-
Manage AVSI Baghdad premises, including offices and guest houses, with support from the L&P Officer.
- Procurement Management:
-
Process purchasing transactions (direct purchases, negotiated purchases, FCA) for equipment, materials, supplies, capital goods, and services within purchasing authority and in accordance with AVSI and donor regulations.
-
Deliver materials to designated activity locations when required, ensuring proper documentation.
-
Assist in developing specifications for equipment, materials, and services to be purchased.
-
Administer contract performance, including delivery, receipt, warranty, damages, and insurance.
-
Ensure proper filing and archiving of all purchasing transactions.
-
Identify registered suppliers in the region of work.
- Main Safety & Security Tasks:
I. Act as the security focal point for the area, in coordination with the Country Representative and the Security Officer for Federal Iraq.
II. Monitor the local context and ensure the implementation of security measures and contingency plans.
III. Ensure that staff are informed and trained on current security procedures.
VIII. Act as the substitute for the Security Officer for Federal Iraq in the latter’s absence, assuming all related responsibilities and duties in coordination with the Country Representative.
- Other Tasks
-
Undertake field office missions and collaborate closely with other logistics and procurement colleagues as needed.
-
Provide support to other field offices based on requirements.
-
Willingly undertake any other duties requested by management within the scope of competence.
-
Additional Activities & Responsibilities:
-
Assist in conducting the process of open national and international tenders of AVSI, including tender package preparation, tendering process, and evaluation of tenders.
Essential Requirements
-
First level university degree in a relevant field or equivalent professional experience.
-
Minimum 2 years of relevant work experience at national or international level in procurement or logistics, and safety and security.
-
Very good written and spoken communication skills in Arabic and English.
-
Previous experience with an NGO or international organization is an advantage.
Required skills and experiences
-
Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol etc.);
-
Knowledge of the geographical Area and the field.
-
Good communication skills
-
Capable of working under pressure in a multitasking position.
-
Ability to work in a multicultural environment. Good experience in the usage of computers and office software packages (MS Word, Excel, etc.)
AVSI reserves the right to request information from previous employers regarding any disputes, safeguarding concerns, investigations, or disciplinary actions, and to require the candidate to provide criminal and civil records, for the purpose of assessing the worker’s professional suitability for roles involving contact with vulnerable individuals, including children and adults.
AVSI applies the principle of inclusiveness and non-discrimination in its selection process, ensuring equal opportunities regardless of sex, age, ethnicity, nationality, sexual orientation, gender, marital status, religious belief, disability, or belonging to protected classes.