Litigation Legal Assistant

Role Summary

We are currently recruiting a Litigation Legal Assistant to join our Construction Law practice group. This is an exciting opportunity for an individual who enjoys variety at a fast-paced desk that offers a broad range of responsibilities and challenges.

The successful candidate must be able to confidently utilize litigation knowledge, technical proficiency, and superior practice management capabilities to deliver high-quality legal support to three lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 3 days per week.

Responsibilities

• Drafting and/or preparing various legal correspondence, and ensuring that they are in proper format and accurate.

• Running conflict checks, opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.

• Assisting lawyer(s) with compilation of records and briefs as and when required, including hyperlinking cases and documents.

• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts/tribunals.

• Managing and tracking deadlines, limitation periods, and appointments.

• Preparing and sending monthly accounts, application and replenishment of trust funds, and following up on unpaid accounts.

• Entering dockets into accounting software (3E) as and when required.

• Dealing with and responding to client inquiries and conducting follow-up as required.

• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.

• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements

• Continually assessing and establishing work priorities, and supporting other assistants and lawyers, as needed.

• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.

• Other administrative duties as assigned.

• Required Skills & Qualifications

• At least six (6) years of relevant litigation work experience is required. Prior experience in Construction Law is an asset, but not required.

• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.

• Familiarity with the scheduling and filing processes with the Toronto and Ontario courts and CaseLines, is an asset.

• Familiarity with the Rules of Civil Procedure and the steps and stages that arise in litigation.

• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).

• Proficient with PDF software (Kofax Power PDF/ Adobe), ACL (Automated Civil Litigation), including the preparation of Ontario court forms and litigation documents.

• Excellent time management, organizational and prioritization skills.

• Ability to work independently and within tight timelines.

• Eagerness to learn new technology/processes and further develop skills.

• Excellent attention to detail and diligent proofreading skills.

• Strong interpersonal skills and an excellent team player.

• Passionate about providing quality service and work product to lawyers, clients and the court.

• Good judgment and ability to exercise discretion when dealing with confidential and sensitive matters.

• This job posting is for an existing vacancy.