Litigation Legal Assistant

Job title: Litigation Legal Assistant

About the Role Litigation Legal Assistants provide administrative and legal support to assigned attorneys in accordance with Firm policies. They perform tasks including document preparation, calendar management, file maintenance, and other essential duties to ensure smooth litigation support. This role requires strong attention to detail and professional communication.

What You'll Do

• Deliver comprehensive administrative support to attorneys and clients, ensuring accuracy and attention to detail in all assigned tasks.
• Utilize office technology, including computers, word processing software, transcription tools, copiers, scanners, and telecommunication equipment, to complete tasks efficiently.
• Draft, edit, and proofread correspondence, legal documents, and memoranda with a high level of accuracy.
• Communicate effectively with attorneys, clients, courts, and vendors via email, phone, and other platforms.
• Screen and route incoming calls; take accurate messages and manage call follow-up as needed.
• Review, sort, and distribute incoming mail; ensure timely preparation and dispatch of outgoing correspondence and filings.
• Open new matters, initiate conflict checks, maintain physical and electronic client files, and coordinate file closure processes.
• Greet and assist clients and visitors in a professional manner, maintaining confidentiality and upholding the attorney-client privilege.
• Assist with billing processes, including proofreading proformas, making edits, and processing invoices for client matters.
• Track and manage attorney expenses and reimbursements in compliance with Firm policies.
• Collaborate with administrative departments such as reception, accounting, information technology, marketing, and records to support Firm operations.
• Provide overflow assistance with typing, scanning, copying, and other clerical tasks as needed.
• Maintain and monitor attorney calendars by scheduling meetings, court appearances, depositions, and travel, while tracking deadlines and filing requirements.
• Coordinate and execute timely e-filing of legal documents with various courts and agencies.
• Act as a liaison for attorneys by managing delegated tasks, gathering information, and exercising judgment to determine appropriate actions or escalation.

What We're Looking For

• Strong written communication skills, including the ability to proofread and edit legal correspondence and documents for grammar, spelling, and typographical accuracy.
• Basic math proficiency to perform routine calculations and verify numerical data, typically acquired through a high school diploma or equivalent.
• 3-5 years of relevant legal administrative experience, with a working knowledge of law office procedures, document formatting, and legal terminology.
• Proficiency in typing and transcription, including the ability to accurately type at a minimum of 70 words per minute from dictation or draft.
• Excellent organizational skills, with the ability to prioritize multiple tasks and manage competing deadlines under time constraints.
• Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, and team members across all levels.
• Comfortable communicating by phone and email with courtesy, discretion, and professionalism.
• High attention to detail and accuracy, with the ability to manage multiple responsibilities simultaneously.
• Proven ability to manage workflow, delegate when appropriate, and ensure timely completion of assignments.
• Ability to maintain focus and efficiency while managing a high volume of information and deadlines in a fast-paced environment.
• Willingness to work extended or irregular hours when necessary to meet case deadlines or support attorney needs.

Compensation & Benefits

• Generous benefits package for eligible full-time employees in U.S. offices, including health, dental, and vision; 401(k) and profit sharing; paid vacation; and parental leave.
• Additional elective programs include: health flexible spending account, health savings account, identity theft protection, dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, employee assistance program, and emergency travel assistance.
• Equal opportunity employer; all applicants considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.