Litigation Administrator

About the Role The Litigation Administrator will oversee all aspects of the Firm’s legal proceedings and litigation processes, working closely with DRT Partners, Associates, internal stakeholders, external legal counsel, and other relevant parties to ensure that legal risks are identified, managed, and resolved in a timely and efficient manner. This role involves conducting conflicts search, coordinating case management, maintaining documentation, and providing administrative assistance to the legal team. What You'll Do

• Manage organization of litigation files, ensuring accurate and up-to-date records; oversee the firm's litigation processes from initiation to resolution, including case assessment, strategy development, discovery, trial preparation, and settlement negotiations.
• Monitor the progress of litigation matters, track key milestones and deadlines for invoicing purposes, and provide regular updates to DRT Partners, senior management, and relevant stakeholders.
• Monitor case deadlines and assist DRT and Associates in managing court docketing systems.
• Coordinate with legal professionals to schedule court appearances, depositions, and other case-related activities.
• Document Management: Prepare and review legal documents, including complaints, pleadings, motions, briefs, subpoenas, and settlement agreements, ensuring accuracy, clarity, and compliance with applicable laws and regulations.
• Maintain electronic and physical files, including pleadings, motions, discovery documents, and correspondence. Ensure all documents are properly indexed, categorized, and accessible for legal professionals.
• Client Communication: Engage and manage relationships with external legal counsel, including law firms and individual attorneys, to effectively represent the company's interests in legal proceedings. Serve as a point of contact for clients regarding case updates, document requests, and scheduling. Coordinate client meetings and provide administrative support as needed.
• Billing and Financial Administration: Manage litigation budgets, including forecasting expenses, tracking costs, and identifying opportunities for cost savings and efficiencies. Ensure onboarding of the Firm onto the payment platforms of the Firm’s clients. Assist in preparing billing statements and tracking expenses related to litigation matters. Coordinate billing activities and maintain financial records for litigation cases. Coordinate DRT Partners KPI and revenue projections and target.
• Legal Research Support: Stay abreast of relevant laws, regulations, and legal developments affecting the company's operations and litigation matters. Conduct legal research as needed to support litigation strategies and arguments. Assist legal professionals in legal research activities, gathering relevant case law, statutes, and regulations. Collaborate with internal departments, including Legal, Compliance, Risk Management, and Operations, to gather relevant information, documents, and resources for litigation matters. Summarize research findings and provide support in preparing legal documents.
• Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization. What We're Looking For
• Minimum of 5 years of relevant experience in a similar role.
• Basic understanding of litigation procedures, court rules, and legal documentation.
• Bookkeeping and basic accounting knowledge.
• Strong organizational and administrative skills to manage litigation files, schedules, and client communication.
• Excellent written and verbal communication skills for effective interaction with clients and legal professionals.
• Familiarity with legal software, court docketing systems, and Microsoft Office suite.
• Meticulous attention to detail in managing legal documents, court filings, and case deadlines.
• Client-focused mindset with the ability to provide exceptional service and support.
• Ability to work collaboratively with legal professionals and other administrative staff.
• Ability to adapt to changing priorities, deadlines, and litigation requirements.
• Educational qualifications: LLB, BL; Bachelor's degree in Legal Studies, Business Administration, or related field. Certification in Legal Administration or Paralegal Studies is advantageous.