Legal Secretary Transactional

Job title: Legal Secretary Transactional

Job Detail

What You'll Do

• Manage complex calendars and heavy scheduling demands

• Coordinate domestic and international travel arrangements

• Handle expense reports, invoice processing, and vendor payments

• Support high-volume client intake and matter opening processes

• Review and assist with client billing activities, ensuring compliance with billing guidelines and engagement terms

• Partner closely with Revenue and Finance teams throughout the monthly billing cycle

• Monitor and respond to incoming communications

• Coordinate meetings across multiple stakeholders and time zones

• Prepare, revise, proofread, and format legal and business documents

• Maintain accurate records and provide general administrative support to attorneys and practice teams

• What We're Looking For

• Experience supporting attorneys, executives, or senior professionals in a law firm or professional services environment

• Strong organizational and time management skills

• Ability to manage multiple priorities while meeting tight deadlines

• Excellent verbal and written communication skills

• Strong attention to detail and commitment to accuracy

• Confidence to proactively follow up, take initiative, and work independently

• Advanced relationship-building skills with attorneys, clients, and colleagues

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and legal/business support technologies

• Experience with billing, expenses, calendar management, and administrative operations preferred

• About us

• Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders.

• Additional Information

• Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.