Legal Personnel Program Manager

Job title: Legal Personnel Program Manager

About the Role WilmerHale seeks a dedicated professional to oversee the effective, efficient, and consistent delivery of programs and projects within the Firm’s competency-based talent management program for lawyers, with the primary focus on legal personnel. This role partners with the Legal Personnel team to drive key processes, policies, and lifecycle events for attorneys, ensuring high-quality services and strong cross-functional collaboration.

What You'll Do

• In collaboration with the Legal Personnel team, coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, and staff attorneys.
• In collaboration with the Legal Personnel Manager, acts as a consultant and cultivates strong working relationships with the Career Advancement Program partner mentors and their associate and counsel mentees.
• Coordinates all aspects of the attorney departure and transition process.
• Effectively conducts exit interviews of departing lawyers and escalates matters that require management’s attention.
• Assists Legal Personnel Manager with exit interview analysis.
• Learns and understands the firm's leave and reduced hours policies; takes the lead on communication with attorneys regarding leaves and tracks leave and reduced hours time.
• Compiles and analyzes statistical information and creates necessary reports to assist with various information requests and survey submissions.
• In collaboration with the Recruiting team, coordinates aspects of the arrival process for entry level and lateral hires, including assigning formal peer and partner mentors and helping with integration.
• Collaborates with managers to implement the annual attorney compensation process.
• Develops comprehensive knowledge of all firm policies and practices as they relate to attorneys and ensures appropriate implementation.
• Updates Oracle, the firm’s HRIS system, as needed.
• Maintains attorney personnel information, files, and records to ensure accuracy and confidentiality.
• Completes monthly reporting for attorneys not admitted to practice and follows up to ensure individual compliance.
• Assists with planning and coordinating various firm-wide and local programs, events, and meetings, including securing meeting rooms, meeting room preparation, on-site coordination, and troubleshooting.
• Supports Legal Personnel projects and performs other duties and responsibilities.

What We're Looking For

• Experience coordinating evaluation processes for lawyers and legal personnel.
• Strong collaboration and relationship-building skills with mentors, mentees, and cross-functional teams (Recruiting, Career Advancement Program).
• Experience managing attorney departure/transition processes and conducting exit interviews.
• Knowledge of leave and reduced hours policies and ability to communicate leaves and track time.
• Analytical skills to compile and analyze statistics and create reports.
• Experience coordinating onboarding/arrival processes for entry-level and lateral hires; mentor assignment and integration.
• Ability to work with managers to implement annual attorney compensation processes.
• Knowledge of firm policies related to attorneys and ensuring compliance.
• Proficiency with HRIS systems (Oracle) and maintaining confidential personnel files.
• Experience with monthly reporting for attorneys not admitted to practice.
• Event planning and coordination for firm-wide/local programs and meetings.
• Flexible, proactive, and collaborative team player.