About this role
Caritas Microfinance Bank – Legal Officer
- Job Type Full Time
- Qualification BA/BSc/HND , Diploma
- Experience 3 years
- Location Nairobi
- Job Field Legal and Regulatory
JOB PURPOSE
Responsible for security documentation and contract management. Responsible for record keeping, custody and control of access to securities, contracts, leases, and legal & conveyancing files to ensure minimum loss of documents. Responsible for case management including the issuing of demand letters; receiving and responding to demand letters; filing of suits, court applications, defenses, affidavits; finding and preparing documents andwitnesses; andgeneralcase&vendormanagementto minimizeBank’s legal risk.
KEY RESPONSIBILITIES
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Issuing instructions to lawyers about perfection of securities, following up on the same with the lawyers and customers, and ensuring that they are perfected in a timely manner within approved TATs
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Scrutiny of all credit & security documents and certifying as to their correctness
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Preparation of legal documents including contracts, leases, & MOUs, whenever called upon to do so by any department or branch of the Bank through the unit head and ensuring their completeness before handing in the signed & stamped document for custody.
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Research on and preparation of legal opinions on legal risk facing the Bank
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Undertaking audits of security documents
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Custodian and reporting officer for the Data Protection Act
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Review all KYCdocuments to ensure compliance with existing laws and regulations
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Review of all bank’s standard documentation from time to time
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Assistin the drawing up and review of legal procedures, policies, and Bank products
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Follow up outstanding security documents; and maintain a regular register/schedule of outstanding documents prior to disbursement
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Assistthe bank on debt recovery process to ensure 100% compliance and recoveries
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of hardcore existing and written off debts
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Provision and interpretation of legal information to management
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Finding and preparation of witnesses forlegal cases for and against the Bank
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Finding and preparation of documentary evidence forlegal cases for and againstthe Bank
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Review &approval of pleadings and other supporting documents priorto filing of applications, cases, claims, defenses, and responses
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Research on and preparation of legal opinions on litigation risk facing the Bank
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Prepare monthly litigation reports forthe departmentfor management&quarterly reports on changes/advances in statute and case law for the board
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Review and negotiation of fee notes; and maintenance of a fee note register(s)
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Maintaining department’s litigation diary
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Review progress of outstanding litigation and liaise with and manage external lawyers’ objective
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Attend court to watch brief
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Provision and interpretation of legal information to management
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Draft MOUs and review on behalf of the bank
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Review all contract documents from and to all bank service providers
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Work closely with the HR department to review all staff-related matters & documentation to ensure the Bank’s compliance with the Employment Act and other HR related laws.
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To perform any other duty as assigned in line with the organization goals and objectives.
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QUALIFICATION AND EXPERIENCE REQUIREMENTS
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Bachelor of Laws degree (LL. B) from a recognized University (Must)
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Diploma – KSL (Must)
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Holder of a CPS certificate (Added advantage)
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Holder of a COS Certificate (Added advantage)
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At least 3 years working in a Bank’s Legal department (Must)
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6 months pupilage in a busy commercial law firm in the commercial department (M)
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High level of integrity and dependability
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Has a strong sense of urgency and results orientation
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Excellent customer service skills
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Able to multitask.
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A fast learner
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Good communication and interpersonal skills
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Good marketing and People management skills
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Must be self-driven; possess excellent administrative, communication and
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interpersonal skills, strong organization, and negotiation skills.
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