About this role
Job title: Legal Billing Specialist
About the Role Taft is seeking a Legal Billing Specialist to support our Accounting department in our Chicago or Cincinnati office. The legal billing specialist is responsible for the accurate and timely processing of client invoices consistent with the clients’ billing guidelines, attorney instruction, and the firm’s established policies. This role routinely collaborates with attorneys, legal assistants, and others to effectively support the firm’s revenue operations. Qualified candidates must have general accounting or billing experience, be detail oriented and organized, possess excellent interpersonal communication skills, and be comfortable initiating attorney and support staff outreach activities.
What You'll Do
- Generates and processes prebills according to the firm’s established procedures and timelines.
- Interprets billing instructions effectively and seeks additional clarification as needed.
- Ensures compliance with clients’ billing guidelines, fee agreements, and firm policies.
- Ensures the accurate and timely delivery of invoices, including the submission of ebills.
- Maintains billing instructions and applicable details within the accounting system.
- Utilizes available resources to troubleshoot and resolve billing discrepancies.
- Demonstrates an effective client-first approach through team collaboration with attorneys, legal assistants, and others.
- Responds to inquiries for billing/payment history, time/cost entry details, and other basic financial information.
- Maintains confidentiality of the company’s and clients’ information.
- Participates in training and development opportunities to enhance billing expertise.
What We're Looking For
- Minimum of two years general accounting or billing experience.
- College experience with an emphasis in accounting or other related field is preferred; related work experience will be considered in lieu of education.
- Law firm or other professional services industry experience is highly desirable.
- Knowledge of ebilling vendor requirements and LEDES file formats.
- Ability to communicate effectively, both orally and in writing.
- Strong numerical skills; detail-oriented, accurate, and organized.
- Exhibit a high level of responsiveness and professionalism.
- Ability to prioritize assignments in a time sensitive environment.
- Proficiency with Microsoft Office Suite; Excel, Outlook, and Word; ability to learn new software.
- Ability to work effectively in a hybrid environment; proficiency using Zoom Workplace.
- Proficiency with electronic billing (ebilling) and vendor requirements highly desirable.
- Proficiency with Surepoint Legal Management System or Aderant highly desirable.