About this role
Job title: Legal Billing and Collections Specialist
About the Role Rawle & Henderson LLP seeks a dedicated Legal Billing and Collections Specialist to manage firm-wide billing and collections in Philadelphia. This role serves as liaison between attorneys, clients, and accounting, ensuring accurate and timely invoicing and collections.
What You'll Do
- Prepare and process monthly billing in accordance with the firm’s policies and client-specific guidelines.
- Print, review, and finalize pre-bills and invoices.
- Execute complex billing arrangements, including fixed fees, discounts, split billing, and electronic invoicing.
- Respond to internal and client billing inquiries promptly and professionally.
- Monitor invoice payments, follow up on outstanding balances, and assist with collections.
- Liaise with third-party software and payment processors to troubleshoot issues.
- Provide updates on accruals, budgets, and outstanding balances.
- Generate monthly reports and assist with special projects as needed.
- Support the Billing Supervisor and broader accounting team as necessary.
- Review invoices and collections reports on an ongoing basis, track payments, and communicate with firm leadership to provide reports and identify collections issues.
- Obtain a full understanding of firm billing matters and identify and resolve billing discrepancies.
What We're Looking For
- Minimum of 3 years of prior billing experience in a law firm environment is strongly preferred.
- Aderant experience preferred.
- High attention to detail and ability to manage complex billing with accuracy.
- Proficiency in Microsoft Word, Outlook, Excel, Adobe, and billing/accounting platforms.
- Ability to thrive in a fast-paced environment and handle high volumes of billing.
- Strong interpersonal skills and the ability to collaborate effectively with attorneys, paralegals, staff, and clients.
- Demonstrated ability to identify and resolve billing discrepancies.
Nice to Have
- Aderant experience preferred.
Compensation & Benefits
- Anticipated Compensation: $55,000.00 – $65,000.00 per year
- RAWLE & HENDERSON LLP offers competitive salary and benefits which include matching 401k after one month of employment, medical and dental insurance, disability benefits, life insurance, medical and dependent care spending accounts as well as commuting and parking pre-tax accounts.
- EOE. M/F/D/V