Legal Assistant/Billing Specialist

Job title: Legal Assistant/Billing Specialist

About the Role Williams & Connolly LLP has an opening for a Legal Assistant/Billing Specialist responsible for supporting a senior partner across the billing cycle. The role emphasizes accurate and timely billing, client-specific guidelines, and collaboration with attorneys and the accounting department.

This high-volume, fast-paced position requires strong attention to detail and proficient use of MS Excel and electronic billing systems.

What You'll Do

• Work closely with the senior partner's current Legal Assistant and the Accounting Department billing team to ensure accurate and timely billing for both hard copy and electronic billing matters.
• Review, edit, and distribute pre-bills to billing attorneys responsible for leading the billing on particular matters.
• Apply firm and client specific billing guidelines to ensure matter engagement letter compliance.
• Assist in implementing and maintaining electronic billing for specific clients, including establishing and maintaining e-billing rates and assisting billing attorneys in submitting timekeeper rate tables for approval.
• Partner with attorneys to handle client billing inquiries by researching factual issues, determining the status of the issues, taking required actions and responding in an accurate and timely manner.
• Review and verify the accuracy of billing and supporting expense documentation as required, including but not limited to gathering and reconciling airline, hotel, and meals receipts and related expenses.
• Effectively interact and communicate with attorneys, clients, legal assistants, and billing team in a collaborative environment.
• Provide back-up support and work closely with the senior partner's current Legal Assistant to provide coverage as needed.

What We're Looking For

• Ability to multi-task in a high-volume, fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.
• Strict attention to detail and accuracy.
• Advanced knowledge of MS Excel.
• A college degree and two years of client billing experience with intermediate knowledge of electronic billing processes (strongly preferred).
• Prior experience using Aderant Expert, with specific expertise in billing, client/matter management, quicklook inquiries, reporting and billing rates is a plus.
• Working hours 9:00 am - 5:30 pm; flexibility to work overtime.
• After successfully completing the introductory period, eligible to work the department's approved hybrid schedule.
• Work is performed in a professional office environment and requires sit-to-stand desk use, prolonged computer work, ability to lift up to 20lbs, and the ability to perform essential functions with reasonable accommodation.
• This is a non-exempt position.

Nice to Have

• Prior experience using Aderant Expert with billing, client/matter management, quicklook inquiries, reporting and billing rates is a plus.

Compensation & Benefits

• Anticipated hourly wage: $38.46 - $46.15 per hour, equating to approximately $75,000 - $90,000 annually on a 1,950-hour schedule.
• Final offer depends on experience, education, and other qualifications.
• Williams & Connolly LLP offers competitive compensation and benefits packages.