Legal Assistant

About the Role Taft Stettinius & Hollister is seeking a Legal Assistant for our Manhattan office to provide administrative support to attorneys and paralegals. This role requires strong organization, attention to deadlines, and experience handling legal documents and billing processes.

What You'll Do

• Provides skilled, proactive administrative support to attorneys and other team members.
• Edits and proofreads complex legal and administrative documents, proactively identifying and communicating discrepancies to ensure accuracy and consistency.
• Independently manages a variety of administrative tasks, including calendar management, registering and reporting Continuing Legal Education (CLE) credits; and coordinating reimbursement requests with timely follow-up.
• Exhibits outstanding client service orientation in greeting guests, scheduling meetings, and conducting telephone conferences.
• Interacts with court personnel, attorneys and staff in a professional manner to obtain and provide data, answer questions, and resolve problems.
• Anticipates administrative tasks needed and proactively performs them; responds to requests with urgency and effectively prioritizes work.
• Demonstrates flexibility and ability to manage multiple priorities; proactively monitors deadlines and pendency of deadlines.
• Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy; reviews, inventories and saves signature pages.
• Compiles documents for closing using transaction checklist; actively supports the billing process, including entering time into electronic billing management software.
• Performs initial review and comment on BIMs, editing BIMs, obtaining, preparing and updating reports, preparing cover letters and emails, and following up on client and attorney inquiries.

What We're Looking For

• 3+ years’ experience as a Legal Assistant or in a similar role.
• Proficiency in Microsoft Office programs.
• Proficiency with Kofax/Nuance, InTapp, LMS+, iManage or equivalent programs.
• Strong verbal and written communication skills.
• Ability to reason and apply common sense understanding to resolve problems and carry out instructions; strong organizational and time-management skills.
• Professional demeanor when interacting with court personnel, attorneys, and staff.
• Attention to detail and the ability to handle confidential information.

Nice to Have

• Experience with electronic billing management software or time-entry systems.

Compensation & Benefits

• Salary range: $70,000/yr – $87,000/yr.
• Taft offers a comprehensive benefits package including medical, dental, vision, life, long-term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus and more.