Legal Administrative Assistant

Legal Administrative Assistant

Robbins Geller Rudman & Dowd LLP

Location: San Diego, California Employment Type: Full-time, non-exempt | In-Office

About Robbins Geller Rudman & Dowd LLP

Robbins Geller Rudman & Dowd LLP is one of the world’s leading complex litigation firms, specializing in securities fraud and shareholder rights litigation. Our Firm has been ranked #1 in the ISS Securities Class Action Services Report for recovering the most monetary relief for investors and has obtained some of the largest recoveries in history, including:

• Enron – $7.2 billion (largest securities class action recovery)
• Household Int’l Inc. - $1.57 billion (largest ever following a securities fraud class action trial)
• Valeant Pharmaceuticals – $1.21 billion (largest pharmaceutical securities recovery)
• Am. Realty Cap. Props. Inc. - $1.02 billion (highest percentage of damages of any major PSLRA case prior to trial)
• UnitedHealth Grp. Inc. - $895 million (largest stock option backdating recovery in history)

Position Overview

Robbins Geller Rudman & Dowd LLP is seeking an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys and paralegals in a fast-paced law firm environment. The ideal candidate will be comfortable independently managing multiple tasks, ensuring the seamless execution of legal operations, and providing support as needed.

Key Responsibilities

• Format, edit, and finalize documents, including correspondence, memoranda, and standard legal documents, in accordance with the Firm’s formatting standards using legal-specific software
• Manage multiple attorney assignments and organize workflow to meet administrative and attorney needs
• Enter, proofread, and post attorneys’ time entries in compliance with Firm timekeeping policies
• Coordinate travel arrangements, including air, hotel, and ground transportation
• Process and monitor expense reports, reimbursements, expert invoices, and check requests
• Utilize audio/video platforms (e.g., Zoom, Teams) to schedule and manage meetings
• Coordinate conferences, meetings, and appointments (in-person and virtual), including conference rooms and catering per Firm procedures
• Handle complex, confidential, and time-sensitive information with discretion and accuracy
• Partner with the File Records team to create, review, and maintain electronic case files
• Perform additional administrative duties as assigned

Qualifications

• Education: High school diploma or equivalent required; associate’s degree preferred

• Experience: Minimum of 3 years of legal experience in a litigation environment, with a solid understanding of legal terminology

Litigation Knowledge:

• Ability to prepare Tables of Contents (TOC) and Tables of Authorities (TOA) in compliance with court requirements
• Familiarity with federal district courts rules and filing procedures

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) in a Windows environment
• Experience with document management systems (e.g., NetDocuments or similar), including strong document organization practices

Core Competencies:

• Strong time management skills with the ability to support four or more attorneys
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and exercise sound discretion
• Proactive, self-motivated, and able to work independently
• Reliable with strong punctuality and attendance

Additional Qualifications (Preferred):

• Trial and deposition preparation experience

• Compensation & Benefits

• Salary Range: $70,000 – $90,000 per year (depending on experience and qualifications)

• Comprehensive benefits program provided