Leave of Absence Administrator / Leave Specialist

Leave of Absence Administrator / Leave Specialist (contract)

We are looking for an experienced Leave of Absence Administrator / Leave Specialist to support a large, multi-state employee population. This Long-term Contract opportunity is ideal for an HR specialist who can manage complex leave and accommodation matters with accuracy, sound judgment, and a strong service mindset. The person in this role will guide employees and leaders through leave processes while helping the organization maintain compliance with applicable regulations and internal standards.

This is a 6-month contract position

100% ONSITE 5 days a week in Dallas, TX 75254

Interim Leave of Absence (LOA) Specialist (contract position):

Responsibilities

• Oversee a high-volume portfolio of active leave and accommodation cases, ensuring each matter is handled promptly, accurately, and with appropriate follow-up.

• Administer a broad range of employee leave programs, including family and medical leave, disability-related accommodations, paid and unpaid leave options, and applicable state or local leave provisions.

• Manage the full lifecycle of leave requests by coordinating intake, reviewing supporting documentation, tracking status updates, and driving timely resolution.

• Communicate with employees, people leaders, medical providers, and external partners to clarify requirements, provide updates, and support a smooth leave experience.

• Track deadlines and documentation requirements closely to maintain compliance and ensure records are complete, current, and properly retained.

• Work with HR leadership and legal partners to address regulatory questions and support consistent application of federal, state, and local leave laws.

• Review existing leave cases, help resolve outstanding items, and recommend practical improvements to workflows, reporting, and documentation practices.

• Serve as a knowledgeable resource on leave policies, workplace accommodations, and return-to-work planning, while partnering with HR colleagues on more complex employee situations.

• Maintain confidential case files and ensure all leave-related records meet company expectations and applicable compliance standards.

• Bachelor’s degree required.

• At least 3 years of experience administering leave of absence programs, accommodations, or closely related HR functions.

• Demonstrated experience managing leave cases across multiple states.

• Strong working knowledge of leave regulations, including FMLA, ADA accommodations, and related compliance obligations.

• Ability to manage a high-volume workload with strong organization, prioritization, and case management skills.

• Excellent written and verbal communication skills, with the ability to interact effectively with employees, managers, and cross-functional partners.

• High level of discretion and professionalism when handling sensitive and confidential employee information.

• Proficiency with HR systems and Microsoft Office applications.

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