Lease & Admin Coordinator-Shopping Mall

Company Description

Constance Group has grown from its agricultural roots since 1882. Guided by a strong entrepreneurial mindset, the Group operates locally and internationally across four clusters: Agriculture, Hospitality, Real Estate and Investment. With deep ties to the East of the island, we harvest 90,000 tonnes of sugarcane each year, operate 11 hotels and 3 golf courses across the region, develop prime real estate projects and invest in strategic sectors.

Constance Group | Excellence, Innovation & Sustainable Development

Job Description

The Lease & Admin Coordinator is responsible for providing administrative and coordination support to the Leasing team and ensuring that tenant and lease-related information is accurate, up to date and properly documented.

The position acts as a key point of coordination between the Leasing team, tenants, internal departments, legal advisors and other stakeholders throughout the tenant lifecycle.

Key Responsibilities

• Lease Administration

• Maintain and update the leasing database and tenant records.

• Prepare, organise and maintain lease agreements, amendments, renewals and

• related documentation.

• Follow up on lease documentation, signatures and outstanding information.

• Maintain an accurate record of lease expiry dates, renewal dates, deposits,

• guarantees and other key contractual obligations.

• Ensure that all required tenant documents and annexes are properly filed and up

• to date.

• Assist with the preparation of lease reports and leasing-related information.

• Tenant Coordination

• Act as a point of contact for tenants regarding administrative and lease-related

• matters.

• Coordinate the collection of tenant information and supporting documents.

• Follow up with tenants on outstanding documents, signatures, certificates and

• compliance requirements.

• Assist with tenant onboarding and ensure all required documentation is completed before opening.

• Maintain good communication and working relationships with tenants.

• Administration & Reporting

• Maintain organised physical and electronic leasing files.

• Prepare correspondence, reports, trackers and administrative documents as required.

• Update tenant and lease information in relevant systems.

• Assist with monitoring key deadlines and follow-up actions.

• Support the Leasing team with meetings, presentations and general administrative requirements.

• Coordination & Compliance

• Coordinate with Legal, Finance, Operations, Marketing and other departments on tenant-related matters.

• Assist in ensuring that tenant documentation complies with internal requirements and lease conditions.

• Follow up on required compliance documentation and approvals.

• Escalate missing documentation, contractual issues or delays to the Leasing Manager.

Qualifications

• Key Skills & Experience

• Previous experience in administration, property, leasing, retail or a similar coordination role.

• Strong organisational and administrative skills.

• Excellent attention to detail and ability to manage multiple files and deadlines.

• Good written and verbal communication skills.

• Proficiency in Microsoft Office, particularly Excel and Word.

• Ability to work independently and follow up effectively with different stakeholders.

• Professional, reliable and service-oriented approach.

• Good level of English; French would be an advantage.

Additional Information

WORK WITH CONSTANCE

🌿 Join a team where well-being, career development, and collaboration are at the heart of everything we do.

• We believe in continuous learning and growth to help our teams achieve their full potential.
• A strong family spirit is part of our identity, we support and care for one another.
• We offer international career opportunities, allowing you to develop within a renowned luxury hospitality group.
• Our passion for luxury hospitality is reflected in every detail of the guest experience.
• We are committed to environmental and societal contributions, integrating sustainability into everything we do. 🌿We want our team members to feel valued and supported, offering a work environment that encourages excellence, personal growth, and cultural diversity. By nurturing employee satisfaction, we create a positive mindset that naturally translates into exceptional guest service.

🌿 Be part of a company that values people, innovation, and excellence.