Lead Office Support Officer

Lead Office Support Officer

Consultancy Services, Resource Development, Skill Acquisition and provision of Human Resource for all sectors of the Nigerian economy.

Lead Office Support Officer

• Job Type Full Time
• Qualification BA/BSc/HND
• Experience
• Location Lagos
• Job Field Administration / Facilities

MAIN FUNCTIONS

• Lead and coordinate day-to-day office and administrative support activities.
• Provide administrative assistance to managers, supervisors, project teams, and operational personnel.
• Coordinate meetings, appointments, calendars, travel arrangements, and office activities.
• Prepare, manage, file, and distribute reports, correspondence, records, and other documents.
• Maintain accurate electronic and physical filing systems.
• Coordinate office supplies, equipment, stationery, and general support services.
• Support personnel onboarding, mobilization, demobilization, and administrative documentation.
• Coordinate communication between departments, contractors, vendors, and service providers.
• Ensure office activities comply with company administrative procedures and confidentiality requirements.
• Supervise junior administrative and office support personnel where applicable.

KEY RESPONSIBILITIES

• Manage incoming and outgoing correspondence, emails, reports, and official documentation.

• Prepare minutes of meetings, presentations, memos, letters, spreadsheets, and status reports.

• Maintain document registers, logs, databases, and tracking systems.

• Coordinate meeting rooms, visitor access, catering, transport, and other office logistics.

• Support travel bookings, accommodation, visas, and personnel movement arrangements where required.

• Process administrative requests, purchase requisitions, invoices, and office-service documentation.

• Monitor office supplies and coordinate replenishment.

• Liaise with facilities, IT, security, HR, procurement, logistics, and other support functions.

• Maintain confidentiality of personnel, commercial, operational, and company information.

• Assist with preparation of departmental budgets, expense tracking, and administrative reports.

• Ensure proper archiving and retrieval of documents in accordance with company requirements.

• Coordinate office support activities during projects, shutdowns, turnarounds, and other major operations.

• Monitor service providers and verify that agreed office support services are delivered.

• Identify administrative issues and recommend practical solutions.

• Provide guidance and support to other office administrators and support staff.

• QUALIFICATIONS & EXPERIENCE

• HND or Bachelor's degree in Business Administration, Office Administration, Management, Secretarial Studies, or a related discipline.

• Significant experience in office administration or administrative support, preferably within the oil & gas, engineering, construction, or corporate environment.

• Strong proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.

• Experience with document management, records control, scheduling, and administrative systems.

• Good written and verbal communication skills.

• Strong organizational, coordination, time-management, and multitasking abilities.

• High level of professionalism, confidentiality, and attention to detail.

• Experience supervising administrative support personnel is an advantage.

• Ability to work effectively in office, project, site, and operational environments.