IT Project Assistant

IT Project Assistant

Hybrid

Location

Mandaluyong City, Metro Manila, Philippines

Category IT and Engineering

Job Type Full time

JOB DESCRIPTION

IT Project Assistant

Req number: R7964

Employment type: Full time

Worksite flexibility: Hybrid

Who we are

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

We are looking for a motivated IT Project Assistant ready to take us to the next level! If you have experience in coordination, quality assurance, technical support, and administrative oversight, and are looking for your next career move, apply now.

Job Description We are looking for an IT Project Assistant focusing on coordination, quality assurance, technical support, and administrative oversight. This position will be full-time and hybrid at Mandaluyong City.

What You'll Do

• Prepare presentation decks and briefing materials by organizing inputs, drafting content, and ensuring messaging clarity, visual coherence, and alignment with PMU standards

• Review reports, templates, and system outputs to check for completeness, formatting consistency, and logical flow before submission

• Support the consolidation and structuring of content for progress updates, team summaries, and technical working documents

• Maintain and regularly update integrated trackers for meetings, action items, deliverables, and submissions across SovOps, GEMS, ISMS, and PPP

• Track and flag recurring delays, missed inputs, or coordination issues for timely action by the PMU

• Support the preparation of status summaries and updates based on tracker data for internal PMU use

• Assist in the preparation, formatting, and organization of data and structured content (e.g., checklists, reference tables) to support data migration or system readiness

• Review and validate shared inputs submitted by teams and consultants for completeness, consistency, and usability

• Collaborate with technical staff and consultants in preparing deliverables requiring formatting, review, or consolidation

• Plan and coordinate meetings, workshops, and consultations, ensuring alignment of calendars, timely circulation of materials, and smooth execution of events

• Coordinate circulation of materials, pre-meeting preparation, minutes of meetings, and follow-through on actions or deliverables

• Maintain PMU calendars, team timelines, and shared schedules, ensuring deadlines and priorities are clearly tracked and communicated

• Provide administrative support to assigned technical staff, including scheduling, travel coordination, logistical arrangements, and documentation support

• Organize onboarding of consultants and new staff by organizing digital access, introductory materials, and workspace orientation

• Maintain structured and user-friendly document repositories in SharePoint, OneDrive, and Teams, ensuring logical folders and ease of access

• Provide basic troubleshooting or walkthroughs for shared digital tools used by PMU

• What You'll Need

Required:

• 2–3 years in project coordination, secretariat, or administrative support
• Proficiency in Microsoft 365 (SharePoint, OneDrive, Teams, Excel, Word, PowerPoint)
• Ability to prepare presentation decks and briefing materials
• Experience maintaining integrated trackers
• Data organization and content structuring
• Organizational and coordination skills
• Strong written and verbal communication
• Attention to detail
• Stakeholder coordination skills

Preferred:

• Familiarity with GEMS, ISMS, or similar platforms

• Onboarding coordination experience

• Basic troubleshooting of digital tools

• Data validation and review

• Physical Demands

• Ability to safely and successfully perform the essential job functions

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

• Reasonable accommodation statement

• If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to the appropriate channel.