IT Process and User Support Officer

Role: IT Process and User Support Officer

Location: VASS BRUSSELS

A global digital transformation company with a team of more than 4,900 global players in 26 countries – in Europe, America and Asia, working together to put organizations at the forefront of innovation by bringing together talent, knowledge and technology.

Our approach is based on conscious technology, through which we create positive environments and meaningful opportunities, always in our own way, making the complex simple.

VASS BeNeLux, in partnership with the European Commission, is currently seeking an Expert IT Process and User Support Officer to work from the European Commission.

The role:

As a full-time employee, you will be part of the SANTE.R4 support services team at the Directorate-General for Health and Food Safety (SANTE) working on Health Technology Assessment under the SANTE.C2.

Job Description

The HTA IT Process and User Support Officer support the implementation of the Health Technology Assessment (HTA) Regulation by improving the efficiency, usability and user experience of the relevant IT Platform, with a particular focus on Joint Clinical Assessment (JCA) processes. The postholder contributes to the optimisation, documentation and continuous improvement of digital workflows and user support arrangements linked to JCA activities. The role involves close cooperation with business users, IT teams and other stakeholders to ensure that systems, tools and procedures are fit for purpose and aligned with operational needs.

Main responsibilities

• Identify opportunities to streamline, optimise and automate the
• updating of JCA process information across different documents, tools and
• platforms.
• Support users in the use of the EU survey tool for the scoping
• phase of joint clinical assessments, including guidance and follow-up on
• user needs.
• Contribute to ongoing reflection and exploratory work on the potential use of artificial intelligence in JCA-related activities.
• Act as an interface with relevant stakeholders for the development and improvement of dashboards supporting JCA processes.
• Support the drafting, preparation, review and updating of Standard Operating Procedures (SOPs) for different workflows.
• Develop detailed workflow subtasks and ensure their alignment with corresponding IT processes and system functionalities.
• Provide user support and coordinate user testing activities, including follow-up, issue management and feedback collection.
• Monitor and manage functional mailboxes related to HTA activities, ensuring timely handling and appropriate escalation where needed.
• Draft periodic reports on user requests, business needs, prioritisation and the development of IT functionalities.
• Contribute to the continuous improvement of business processes, user guidance materials and digital tools supporting the implementation of the HTA Regulation.

You have:

• We are looking for a proactive, service-oriented and detail-minded professional who can support the continuous improvement of IT tools, user support processes and digital workflows underpinning the implementation of the HTA Regulation, in particular Joint Clinical Assessment (JCA) processes.
• The ideal candidate should combine solid technical understanding with strong organisational and communication skills, and be comfortable working in a dynamic policy and operational environment involving multiple stakeholders.

Desirable:

• At least 3 years of professional experience in similar tasks.

• Interest in EU policy on food safety and health.

• Interest in learning about new IT tools

• If you want to join a dynamic company where technological challenges will be found in your day to day we are waiting for you in the great VASS team.

• And we encourage you to be the best version of yourself: Transformative, Creative, Honest, Vibrant!

• At VASS we take action every day to achieve a favourable environment that facilitates and promotes equal opportunities, non-discrimination, diversity and inclusion of all people. We select our talent based on business needs, skills and merits.

• Discover our values

• We foster strong relationships, working as a team alongside our customers and partners to achieve shared goals because we know that together, we are greater.

• Our human essence goes first and foremost. Staying true to ourselves is the key factor that drives our VASS culture, what defines our talent. Our mind is always active, constantly creating, exploring new possibilities, pushing boundaries and we have discovered that beyond is always the answer.

• We know that we belong to a larger ecosystem and we are aware of the role we play in our environment. Our commitment and actions are defined by our motto: THINK. ACT. ACHIEVE.

• Our passion for what we do is what drives us!

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