IT Administrative Assistant

IT Administrative Assistant

The IT Administrative Assistant is an individual contributor role that provides administrative, and basic technical support to the local IT leadership and team. This role helps ensure smooth day‑to‑day operation of East Coast IR activities by coordinating schedules and meetings, maintaining documentation and trackers, and supporting routine IT and business processes.

Responsibilities

• Provide calendar and meeting support for IT leaders and the broader IT team and visitors, including scheduling, rescheduling, and coordinating logistics for in‑person and virtual meetings.
• Prepare, format, and proofread IT-related documents, presentations, spreadsheets, and reports, ensuring accuracy and consistency.
• Maintain organized electronic filing and shared repositories for IT documentation (e.g., team files, meeting notes, standard procedures, project trackers).
• Support basic data entry and updates in IT trackers, logs, or systems (e.g., project lists, asset, or request trackers) as directed.
• Assist with coordination of IT team events, workshops, and training sessions, including agendas, attendee lists, materials, and local logistics.
• Help process routine administrative tasks such as invoices, purchase requests, basic vendor documentation, and expense reports in alignment with established processes.
• Monitor and help coordinate local IT office or team supplies (e.g., standard office materials, meeting materials) according to guidelines.
• Support onboarding logistics for new members of the IT team (scheduling introductions, sharing team materials/checklists, helping with standard setup steps as directed by IT staff).
• Perform other administrative duties as assigned to support the effectiveness of the Worcester IT organization.

Qualifications

Required:

• High School diploma required.

• 5 years secretarial or clerical experience.

• Strong computer skills with a working knowledge of Microsoft Word and Excel.

• Possess a basic knowledge of records management, attention to detail and organizational skills.

• Must be able to follow instructions.

• Must be able to make task-related decisions and determine when manager input is needed on decision making.

• Must be able to adapt to rapidly changing priorities.

• Have prior experience with electronic filing. Preferred:

• Associate Degree preferred.

• Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our short-term incentive programs.

• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

• AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

• US & Puerto Rico only - to learn more, visit US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

• Recruitment Fraud Alert We have recently become aware of various recruitment phishing scams targeting job seekers. Please be advised:

• AbbVie will never request sensitive personal information (such as bank account details, social security numbers, or payment of any kind) during the recruitment process.

• If you suspect you have received a fraudulent offer or communication claiming to be from AbbVie, please do not respond, open any attachments, or click on any hyperlinks.

• If you have any questions or concerns regarding the authenticity of a communication alleged to have been made by or on behalf of AbbVie, please contact us immediately.

• Protect yourself by verifying job offers and communications. Your safety is important to us. Travel:

• No

Pay Range:

• $ 26.2 - 47.3 USD

• Where We Work

• Role is primarily site- or office-based but can occasionally be performed remotely. Employees who are site/office-based and can occasionally perform their role virtually work both in the office and remotely, following the policies and regulations in place at their location. US Employees must be in the office on Tuesday, Wednesday, and Thursday with flexibility to work remotely on Mondays and Fridays. Three days in the office is the minimum; some individuals or teams may require more in-office days due to meetings, business/project needs or their role.

• Location: Moses Lake, US