IRB Manager

Job title: IRB Manager

About the Role The IRB Manager serves as the Institutional Review Board (IRB) Manager for all three campuses and oversees the IACUC and university animal research facilities. You will ensure ethical, humane, and compliant use of humans in research and animals in instruction, administer sponsored research contracts under Federal Wide Assurance, and provide guidance on regulatory interpretation and training.

What You'll Do

• Direct and oversee IRB operations across all campuses; ensure compliance with federal, state, and institutional regulations; manage protocol review, approval, monitoring, and reporting processes.
• Serve as primary reviewer with authority to make not-human-subjects determinations; expedited determinations; approve minor changes eligible for expedited review.
• Serve as a voting member and administrator of the IRB Committee; report new information, and prepare submissions for monthly convened IRB meetings.
• Manage IRB submissions and correspondence; anticipate and resolve problems; status communication of projects to leadership.
• Provide guidance, training, and regulatory interpretation to faculty, staff, and IRB members; ensure compliance with human subjects protections.
• Conduct internal and external audits of IRB and IRB Principal Investigators for cause and not-for-cause; prepare annual reports and update policies in alignment with evolving regulations.
• Manage the administrative Pre-Award incoming Sponsored Contracts and verbal process, including budget review, review requirements and compliance verifications, and maintain accurate records within the Cayuse Software system.
• Review, administer and process incoming sponsored programs including contracts and grants for compliances. Support Sponsored Programs as needed.
• Manage IACUC operations, including protocol pre-review, meeting coordination, agenda/minute preparation, and regulatory reporting (OLAW/USDA). Prepare and submit required reports and regulatory notifications to federal agencies (e.g., OHRP, OLAW, USDA, NIH) and ensure timely compliance with applicable reporting requirements.
• Oversee animal research compliance, facility operations, inspections, and training programs in collaboration with the Attending Veterinarian and Institutional Official.
• Advise IACUC regarding potential issues affecting the use of animals in research and education. Providing administrative support to the IACUC.
• Maintain databases for protocols, animal use, training, and occupational health; ensure adherence to all applicable regulations and standards.
• Supervise and support the Animal Facility staff and coordinate post-approval monitoring activities.
• Serve as a primary liaison to campus stakeholders; provide guidance, resolve complex issues, and promote best practices in research compliance.
• Performs other duties as assigned.

What We're Looking For

• Minimum Qualifications: Bachelor’s Degree; Two (2) years of experience working with IRB; Experience working with data; One (1) year of work experience in animal care and facilities; Experience in laboratory animal facilities management.
• Preferred Qualifications: Certified IRB Professional; Experience working with faculty and students; Intermediate to advanced skills in MS Office suite, and Adobe Acrobat Pro; Ability to adapt to emerging technology; Excellent writing and oral communication skills; Excellent event/meeting scheduling and records management skills; Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion; Certified Lab Animal Technician (LAT) or (ALAT) from American Association for Laboratory Animal Science (AALAS); Certified Professional IACUC Administrator (CPIA); Experience in the daily function of animal care and maintenance; Experience in a laboratory setting; Experience and sensitivity in working with people of diverse backgrounds and cultures; Demonstrated experience in advancing social justice, equity, and inclusion in a university setting; Ability to engage and integrate culturally responsive practices and knowledge in their work.

Nice to Have

• Certification as LAT/ALAT or CPIA
• Experience in daily animal care operations
• Experience in laboratory setting
• Experience working with diverse populations and cultures
• Demonstrated commitment to social justice, equity, and inclusion in a university setting
• Advanced communication skills and cultural responsiveness
• Proficiency with regulatory frameworks and ongoing education in research compliance

Compensation & Benefits

• Salary and benefits are not specified in the posting. This role is described as a full-time, in-person position with relocation considerations within California.

Industry

• Education/Research