IR & Compliance Administrator

About the Role

Advius is recruiting an organised and discreet Administrator to support a busy Compliance and Industrial Relations function. You will report to the IR Manager and work on-site, full-time.

The role handles the day-to-day administration behind employment equity, labour relations processes, injury-on-duty and UIF claims, and statutory compliance. Once these duties are up to date, you will also support recruitment, general HR administration and other departments.

This role suits someone who keeps accurate records, meets deadlines without reminders, and handles confidential employee matters with care.

Key Responsibilities Include

Task and project tracking

• Update and maintain Trello boards so that tasks, deadlines and statuses are always current

Employment equity (EE)

• Help schedule Employment Equity Committee meetings

• Draft meeting agendas and circulate them ahead of each meeting

• Prepare attendance registers and file the signed copies

• Take and distribute minutes, and follow up on action points

• Assist with the annual EE reporting

Claims and statutory compliance

• Follow up on Injury on Duty (IOD) claims: documentation, correspondence with the relevant authority and claim status updates

• Follow up on UIF matters: submissions, documentation and employee queries

• Assist with the company's COVID-19 registration and related compliance records

• Keep accurate records of all claims and submissions, and report on outstanding items

Labour relations and discipline administration

• Help schedule CCMA matters: conciliation and arbitration dates, notices and attendees

• Draft disciplinary charge sheets

• Draft warnings, grievance documentation and consultation notices

Additional support (as capacity allows)

These duties come once the primary compliance and IR work is up to date.

• Support recruitment: advertise vacancies, screen CVs, schedule interviews, and prepare offer and onboarding documents

• Assist with general HR administration: employee records, leave records, contracts and payroll inputs

• Provide admin support to other departments, such as filing, correspondence, scheduling and data capture

• Handle ad hoc requests from management

Requirements

• Minimum Requirements

• Matric (Grade 12)

• A qualification in Human Resources, Labour Relations or Office Administration (e.g. N6 HRM or a diploma)

• At least 2 years' administrative experience in an HR, IR or compliance environment

• Working knowledge of the LRA, BCEA, Employment Equity Act, COIDA and UIF processes

• Strong MS Office skills: Word, Excel and Outlook

• Proven minute-taking and business-writing ability

• Advantageous

• Exposure to CCMA processes and disciplinary or grievance documentation

• Experience with IOD (Compensation Fund) claims and UIF submissions

• Experience supporting an EE Committee or EE reporting

• Experience with Trello or similar task-tracking tools

• Own reliable transport

• The person we are looking for

• ​

• Discreet, trustworthy and professional

• Able to manage multiple deadlines and prioritise under pressure

• Proactive, and able to work with minimal supervision

• A clear written and verbal communicator

• Flexible, and willing to support any department when needed

• How success is measured

• Trello boards and registers are kept current

• Meeting agendas, registers and minutes are prepared on time

• IOD, UIF and EE reporting deadlines are met

• Charge sheets, warnings, grievances and notices are accurate and of a high quality

• CCMA dates and hearings are scheduled with no missed deadlines

• Other departments receive support on time