About this role
Job title: IP Operations Administrator
About the Role Milwaukee Tool is seeking an enthusiastic and detail-oriented IP Operations Administrator to join the Intellectual Property team. This role involves supporting attorneys and paralegals with patent matters, managing data within our Intellectual Property Management System (docket), updating records, scheduling meetings, and preparing legal documents and reports.
What You'll Do
- Provide administrative and legal support to attorneys and paralegals in intellectual property matters
- Manage IP Portfolio in Intellectual Property Management System (electronic docket/Anaqua), including file creation, matter maintenance, and electronic document management
- Manage inbox/emails by acknowledging, distributing, and saving to electronic document repository
- Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation and other administrative tasks
- Work in billing management system to create files and process invoices (Legal Tracker)
- Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions
- Contribute to workflow and process improvements
- Perform additional administrative duties as needed
What We're Looking For
- Prior experience in a legal assistant or legal secretary role, preferably in IP law
- Strong organizational, communication, and client service skills, along with proficiency in Microsoft Office tools
- Prior experience working with patent docketing software, preferably Anaqua
- A positive attitude, flexibility, and a team-oriented mindset are essential
- Ability to prioritize tasks in a deadline-driven environment
- Willingness to work overtime as needed
Nice to Have
- Experience with patent docketing software (Anaqua) and IP law background is a plus
Compensation & Benefits
- Robust Health, Dental, and Vision insurance plans
- Generous 401(K) savings plan
- A collaborative, high-energy work environment
- And many more, check out our benefits site HERE