About this role
Job title: IP Docketing Specialist
About the Role The IP Docketing Specialist provides support for data management, audits, and docketing related to patent and trademark matters. The role involves reviewing, downloading, scanning, and coding documents, and ensuring data accuracy across IP systems. The position also supports inbound and outbound transfers of clients, records, and matters, and assists with client portal setup and maintenance.
What You'll Do
- Proficient with Adobe Acrobat, Microsoft Word and Excel
- Review, process and docket incoming and outgoing communications for patent and trademark matters
- Utilize computerized records management software programs and update systems to reflect up-to-date data
- Support data audit projects in Digital File, PATTSYWAVE and PracticeLink to ensure information aligns
- Support projects relating to the incoming and outgoing transfer of client documents, files and matters
- Assist with IP client portal setup and maintenance
- Create docket reports, data extracts and other digital records reports upon request
- Utilize records management systems and update necessary systems to reflect accurate data
- Assist the docketing manager with software implementation projects, with a focus on data auditing
- Respond to requests from internal personnel
- Maintain regular and consistent attendance
- Perform other duties as assigned
- Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.
What We're Looking For
- Education: Bachelor's degree or equivalent experience
- Experience: Three to five years of patent prosecution experience, both foreign and domestic (U.S.)
- Skills: Keen attention to detail; Excellent interpersonal and communication skills; Advanced knowledge of software programs and hardware used to perform processing tasks; Professional demeanor, high-quality work standards and the ability to prioritize and perform effectively under pressure; Ability to adapt to changing responsibilities and circumstances; Ability to work well within a team-oriented environment; Ability to identify issues and proactively resolve or escalate as necessary; Ability to manage stress in a fast-paced work environment; Ability to handle multiple tasks daily and complete assignments within set timelines; Ability to use independent judgment
Nice to Have
- Experience with Digital File, PATTSYWAVE and PracticeLink systems; IP client portal setup and maintenance
Compensation & Benefits
- Salary and benefits are not disclosed in the posting.