IP Administrator

IP Administrator

Location

London, Greater London

Category: Professional Services

Salary

Apply for details

Country: United Kingdom

Employment: Contract

Worksite: On-Site

Job Description

Join a growing life sciences organisation where innovation and scientific discovery are at the heart of everything. We’re looking for an experienced IP Administrator to support a busy Intellectual Property team, ensuring patent records, deadlines and processes are managed accurately and efficiently.

The Opportunity

You’ll play a key role in keeping the IP function running smoothly, managing patent administration, maintaining databases, coordinating with external patent attorneys and supporting the protection of valuable intellectual property assets.

Key Responsibilities

• Maintain patent and IP records within the IP management system

• Monitor critical deadlines and coordinate timely actions

• Manage patent prosecution files and correspondence

• Handle patent formalities, including inventor assignments

• Liaise with inventors, external patent firms and internal stakeholders

• Process invoices and maintain accurate documentation

• Support IDS activities and prior art record management

• Manage the team inbox and publication database

• Coordinate IP training, onboarding and awareness activities

• Support continuous improvement of IP procedures and processes

• About You

• Previous patent administration experience gained in-house or within private practice

• Experience using IP docketing and document management systems

• Excellent organisation and attention to detail

• Strong communication and stakeholder management skills

• Proficient with Microsoft Office

• CIPA Patent Administrator qualification

• Positive, proactive and collaborative approach to work

• Equal Opportunity Employer

• We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.

• Fraud Alert

• Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain and not a domain with an alternative extension like .net, .org or .jobs.